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University of Washington EXECUTIVE ASSISTANT in Seattle, Washington

Req #: 232745


Appointing Department Web Address:

Posting Date: 04/03/2024

Closing Info: To ensure consideration, Apply By 05/06/2024

Salary: $5,934 - $8,900 per month

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state, and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. By being deeply invested in our work, showing compassion in our interactions, and embodying the spirit of a team player, each member contributes to a thriving community. UW is committed to attracting and retaining a diverse staff; your experiences, perspectives, and unique identities will be honored at the University of Washington. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UW Information Technology (UW-IT) is the central information technology organization for the University of Washington, responsible for strategic planning, oversight, and direction of the UW’s IT infrastructure, resources, and services. UW-IT provides critical technology support to all three campuses, UW Medicine, and research operations around the world, partnering with the UW community to enable innovation, learning, discovery, and service."

The Executive Assistant (payroll title: Assistant to the VP, referred to in this document as Assistant) provides professional, direct, and confidential assistance to the Vice President for UW Information Technology and CIO, and in extension, the UW Information Technology (UW-IT) Executive Leadership Team (ELT). The Assistant is expected to act independently to plan and execute projects as assigned by the VP and is to exercise discretion when managing the daily responsibilities of the VP. The Assistant is expected to represent the VP's goals, interests, and priorities to the organization, as well as to the University community.

This position is responsible for a broad range of duties in support of the Office of the VP for UW-IT, including, but not limited to: office management, project coordination, executive scheduling and briefing, executive communications, coordinating day-to day activities, and other administrative functions. Day-to-day calendaring and scheduling is currently performed by a separate scheduler position, also in the Office of the VP for UW-IT. While the Scheduler is a direct report to the VP for UW-IT and CIO, the Assistant is expected to guide and direct the scheduler on a regular basis.


  • Bachelor’s Degree in business administration, or related field, or equivalent combination of education and experience may be substituted for a four-year degree.

  • Bachelor’s degree in business, project management, information technology, related fields, or equivalent experience.

  • Minimum of six years of executive level administrative support.

  • Proficient in Microsoft 365 applications, Visio, SharePoint, and Microsoft Teams.

  • Solid understanding of organizational processes with the capability to analyze and provide actionable recommendations.

  • Strong oral and written communication skills, with expertise in preparing detailed reports, correspondence, and minutes.

  • Exceptional attention to detail and proven ability to manage deadlines and prioritize tasks effectively in high-pressure situations.

  • Experience in planning and coordinating complex meetings and managing multiple projects in a fast-paced environment.

  • Ability to work independently with minimal supervision, maintaining confidentiality and exercising discretion.

  • Excellent interpersonal and customer service skills, demonstrating tact, equity, and diplomacy.

  • Commitment to upholding the University's ethical standards and promoting inclusivity and diversity. DESIRED:

  • Master’s degree in business, project management, or similar field.

  • Experience in a large, complex, public research university or similarly sized state agency.

  • Advanced data analysis and presentation skills to support strategic decision-making.

  • Proficiency in project management methodologies to optimize team efficiency.

  • Agile in adopting new technologies, enhancing digital proficiency in a rapidly evolving environment. CONDITIONS OF EMPLOYMENT Hybrid, open office environmentThis is an essential positon and is required to report to work remotely when UW suspends operations. Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.