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Fred Hutchinson Cancer Research Center Executive Assistant in Seattle, Washington

The Seattle Cancer Care Alliance (SCCA), located in Seattle, Washington, is part of a dynamic collaboration among three organizations known nationally and internationally for their patient care and research: Fred Hutchinson Cancer Research Center, University of Washington, and Seattle Children's. Over the past 25 years, these institutions have worked together to support their mission of adult and pediatric oncology patient care services, research and education.

The Executive Assistant is a key administrative position responsible for supporting, organizing and coordinating activities and schedule for the SCCA's Director of Operations over Facilities, Safety & Security, Materials Management and Support Services. This role requires exceptional organizational skills, attention to detail, strategic thinking, time management, the ability to effectively prioritize multiple concurrent responsibilities, and strong relationship-building with internal and external partners. Critical qualities also include excellent written and oral communication (Board Member Communication included), critical thinking, teamwork, good judgment, professional conduct, and ability to handle confidential/sensitive information.

  • Executive level administrative support including complex calendar management, complex scheduling, detailed meeting prep, travel arrangements, facilitating communication on behalf of the Facilities department

  • Communication including written communications to Board Members, directors, community members and managers

  • Team support including customer service, training, project support

  • Core administrative functions including meeting support, scheduling, meeting minutes, logistics, clerical, virtual meeting applications, customer service

  • Knowledge management including SharePoint site design/development and maintenance, document management, training documentation, providing training for internal users

  • Cross-training/cross-coverage team members are expected to be highly collaborative, flexible, capable, and skilled in order to cover each other’s duties

  • Process coordination concurrently develops/implements/coordinates/tracks multiple processes and procedures

  • Process improvement initiatives and implementation of Continuous Performance Improvement/Lean methodology including process mapping, research, analysis, automation, exploring technology solutions, and tool building

  • Ability to work independently with minimal supervision, exercise good judgment in decision making, solve problems, maintain confidentiality, and conduct oneself with the utmost integrity and professionalism

  • Excellent organizational skills, attention to detail, time management, and ability to effectively prioritize multiple concurrent responsibilities

  • Demonstrated success working in a fast‐paced, dynamic, deadline‐ driven environment

  • Ability to analyze business situations/challenges, recognize and define issues, design and propose solutions, and effectively influence and implement process improvements

  • Ability to work in teams and collaborate effectively to meet deliverables

  • Strong technical aptitude/ability to quickly learn new systems and applications, and ability to leverage/apply technology to improve and automate systems and process

Required

  • Bachelor’s degree required or equivalent experience

  • Six years of progressively complex administrative experience

  • Excellent verbal/written communication skills, including professional manner with customers

  • Proficiency in MS Office applications, with strong emphasis on PowerPoint, Word and Excel

  • Ability to work independently and prioritize multiple tasks and demands

  • Strong interpersonal abilities; flexibility and good judgment

  • Proficiency with calendar management including managing multiple calendars with delegate access and scheduling

Preferred:

  • Prior administrative experience in academic or medical environment

  • Prior experience in preparing meeting agendas and taking minutes

  • Prior experience maintaining policies and procedures

  • Prior experience with The Joint Commission and other healthcare regulatory bodies

  • Ability to lead, coach, mentor and manage staff

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.

ID: 17626

External Company URL: http://www.fredhutch.org/careers

Street: 825 Eastlake Ave E

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