Brightmont Academy Education Administrative Assistant in Seattle, Washington

Admissions and Enrollment Administrative Assistant

Brightmont Academy has a part-time Admissions / Enrollment Administrative Assistant opening at the Scottsdale campus. This position is responsible for assisting the Campus Director with general outreach and administrative duties. The Admissions / Enrollment Administrative Assistant will interact directly with parents, students, professionals, and staff to ensure overall success in the campus function.

Administrative Assistant Responsibilities:

  • Build campus culture by greeting and acknowledging students, parents, and guests as they arrive and leave the campus

  • Create positive first impressions by answering the telephones professionally with a friendly demeanor while servicing the caller?s needs

  • Ability to schedule appointments with flexibility, handle schedule changes and multi-task

  • Demonstrate successful messaging with parent and professional inquiries

  • Encourage and arrange campus visits and tours

  • Support new students? transition during their first day(s) on campus

  • Maintain campus inventories, supply ordering, and shipping needs

  • Coordinate luncheons and celebrations under the direction of the director

  • Maintain accurate data in the Student Information System including prospects, communication notes, enrollments, contracts, scheduling, attendance, and student sessions

  • Communicate urgency with the director and lead teachers when contract renewals are near

  • Routinely report updates of prospects, session tracking, and other important data points with the director

  • Conduct all staff on-boarding procedures, hiring requests, and PAF?s under the direction of the director

  • Provide first point service to parents for financial issues

  • Work with property management on facility issues

  • Maintain all office machines, kitchen, and studio materials

  • Ensure campus environment is clean and updated

  • Administrative Assistant Qualifications:

  • Customer service, marketing, or outreach experience preferred

  • Ability to work cooperatively and collaborative with the campus director, prospects, parents, students, and staff

  • Drive to improve the minds and lives of students

  • Organized with exceptional detail-oriented skills

  • Demonstrated ability to complete assigned data entry tasks efficiently and accurately

  • Experience with MS Office, Google Docs, Chrome, and web-based systems

  • Outstanding communication skills, both written and verbal

  • Self-motivated with the ability to meet and exceed goals

  • Perform Other duties as assigned


  • Positive, I can attitude

  • 4-year university degree or equivalent experience

  • Regular and predictable attendance

  • Available Monday through Friday until 6 pm

  • Position Type: Part-time


  • 401K match

  • Reduced tuition for employee?s children