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University of Washington COMMUNICATIONS SPECIALIST (75% FTE) in Seattle, Washington

Req #: 201817

Department: COLLEGE OF THE ENVIRONMENT - WA SEA GRANT

Posting Date: 01/13/2022

Closing Info: Open Until Filled

Salary: Salary is commensurate with education and experience

Limited Recruitment: Other

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academi-staff-20210208.pdf) This position is open until filled with preference for those applications received by February 23rd

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. College of the Environment has an outstanding opportunity for a 75% FTE Communications Specialist. The Communications Specialist will provide coordination on a broad array of communications projects, providing administrative and production support to the communications team on day-to-day operations and coordinate assigned projects for a variety of internal and external partners. This position reports directly to the WSG Assistant Director for Communications. The Communications Specialist is an integral member of WSG’s communications team, tracking print and digital production requests, ensuring that communications projects are moving smoothly through production from start to finish, and ensuring that deadlines are met. This position requires the ability to be highly organized, problem solve, initiate timely responses and exercise sound judgment in developing tactful and diplomatic support. The position also requires interacting with student employees, and others in the University and the National Sea Grant network. WSG is housed within the UW College of the Environment and is a unique unit with federally designated responsibilities for all of Washington to support ocean-related research, education, outreach, and communications. WSG serves the state and the region by engaging the public in activities that promote ecosystem health, educating students of all ages, and encouraging science-based solutions to marine issues. The role of the Communications Specialist is integral to this activity. WSG maintains a commitment to diversity, equity, and inclusion by valuing diverse perspectives, and enhancing cultural understanding. This commitment is guided by the Washington Sea Grant 10-year Diversity Equity and Inclusion (DEI) Roadmap, a living document endorsed by the full leadership and staff that established an ambitious set of goals for the organization. WSG operationalizes its goals using a multipronged approach such that DEI is woven through the fabric of all staff work. Many of the strategic goals in the DEI Roadmap are pertinent to WSG’s communications activities and involve incorporating DEI more thoroughly into communications products and maintaining an office culture that is welcoming and inclusive. The Communications Specialist will play a role in ensuring that these areas of transformation are consistently represented in products produced by communications. The Communications Specialist provides content development and production assistance and regularly engages in proactive communication with a wide range of staff to ensure effective implementation of WSG communications products, interacting with staff, other student employees, University and the National Sea Grant network employees. RESPONSIBILITIES: PROJECT COORDINATION • Track print and digital production requests through the Project Sheets system, ensuring that communications projects are moving smoothly through production from start to finish • Engage with WSG outreach staff and partners on communications project development and implementation • Place and coordinate advertising • Prepare monthly, quarterly and annual social media and website analytics reports • Prepare audience surveys and related communications campaign summary reports PRODUCTION COORDINATION • Assist with production needs, such as graphic design, creating mailchimp emails, and photography • Create GIS story-maps and simple videos highlighting particular research or outreach projects • Monitor and update website content • Coordinate digitizing WSG products for improved accessibility • Provide background research on a variety of topics CONTENT COORDINATION • Write and develop WordPress web pages and events for the website • Proofread and prepare text for publications • Oversee social media activity • Maintain and update the WSG Style Guide and media contacts • Summarize public relations activity as needed and other projects as assigned REQUIRED QUALIFICATIONS: • Bachelor’s Degree in business management, communications, journalism, graphic design or other related field and 4-5 years minimum relevant work experience • Editing, proofing and writing experience • Interest and some experience in graphic design and video production • Demonstrated proficiency with Microsoft Office applications, particularly Excel, Google Share Drives, video editing formats, and Adobe products Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. DESIRED QUALIFICATIONS: • Ability to work independently and as part of a team, manage priorities and make independent decisions • Strong customer service skills with a demonstrated ability to communicate effectively with a variety of constituencies • Strong research and documentation skills • Familiarity with digital accessibility • Experience with Mac computers and software, WordPress (or a similar Content Management System), HTML, and CSS • Proven ability to manage multiple projects, with excellent follow-through and attention to detail • Ability to assess and prioritize support requests and troubleshoot issues • Basic familiarity with writing style guides • Experience or interest in marine or environmental work a plus • Commitment to the mission and goals of Washington Sea Grant • Flexible attitude with interest in learning new skills Application Process + Additional Assessments: In your cover letter, please highlight your experience in (1) coordinating projects and/or operations, (2) basic graphic design, including the design software you used, (3) ways you improved accessibility in your communications products and (4) creating GIS story-maps and basic videos. The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.

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