Work in Washington Veterans Jobs

Req #: 238241

Department: UW TACOMA

Posting Date: 09/05/2024

Closing Info: Closes On 09/12/2024

Salary: $7950 - $14,047 per month

Limited Recruitment: Open to UW Tacoma employees only

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701_a11y.pdf )

The University of Washington Tacoma is an anchor institution that is deeply invested in its local communities and in student success. As one of three campuses of a world-class university, UW Tacoma is dedicated to interdisciplinary and innovative teaching and scholarship and to engaging the community in mutually beneficial partnerships. UW Tacoma’s commitment to access and diversity is central to an environment where students, staff, faculty and South Sound residents find abundant opportunities for intellectual, personal and professional growth. More information about UW Tacoma and its strategic plan can be found here. (https://www.tacoma.uw.edu/strategic-planning) The University of Washington- Tacoma has an outstanding opportunity for a Associate Vice Chancellor for Fiscal Planning and Budget to join their team.

Reporting to the Vice Chancellor for Finance and Administration (VCFA), this position supports the financial and planning operations of the University of Washington Tacoma (UWT). The Associate Vice Chancellor for Fiscal Planning and Budget (AVCFPB) will advise executive leadership, academic deans and directors, managers, other staff and students on best practices for fiscal policies and procedures. In conjunction with the VCFA this position will provide short- and long-range forecasting and budget planning across the Campus.

This position must be adept at understanding and planning for financial sustainability in a much higher risk environment. The shift in reliance on tuition rather than state funding has a profound change in how to manage the finances of the Campus. This position must work in this new and changing environment in conjunction with the VCFA to provide leadership for the creation of new policies and procedures for management and academic leaders at both the Campus level and within the structure of the University at large. This position is responsible for fiscal projections that directly influence decisions that impact the Campus’ operations, both long and short term.

Finance and Administration is committed to actively supporting the Campus mission of a growing an urban-serving institution of higher education.

DUTIES AND RESPONSIBILITIES Leadership, Policies & Procedures, Communications & Relations (30%)

• Provides management guidance to staff for long-term fiscal cyclic requirements; determines deadlines and plans staffing requirements for special fiscal projects; initiates and develops fiscal management reports as required for effective budget and management practices.

• Serves as required, or as necessary, on various committees throughout the Campus and University.

• Fosters partnerships with other departments on Campus and/or throughout the University, as appropriate to topics of interest to the Campus.

• Serve as a liaison with and provide advice to department administrations regarding accounting rules, policy interpretation, and related compliance issues.

• Provide guidance, direction, and training to campus departments on finance policy and procedure to enhance campus effectiveness and customer service.

• Develop and maintain campus policies and procedures to ensure compliance with State and Federal laws and regulations, and University fiscal policies.

• Recommend changes in policies/procedures to serve the best interest of the Campus.Fiscal Strategic Planning (25%)

• As a member of the VCFA’s Management Team, and the Chancellor’s Budget Advisory Committee, provide additional strategic input for the fiscal and administrative functioning of the Campus and make recommendations regarding fiscal, business, operational, budgetary and human resources matters.

• Evaluate and advise the VCFA, Executive Vice Chancellor for Academic Affairs (EVCAA), Deans/Directors, staff and students on fiscal decisions.Long and Short-term Budget Planning and Assessment (25%)

• Participate in the development of the long-range plans and budget requests, including new programmatic initiatives and biennium budget requests.

• Serve as an advisor to the VCFA, Chancellor and other academic leaders regarding budget recommendations and policies. Serve on the campus Executive Budget Committee.

• This committee makes recommendation directly to the Chancellor regarding distribution of new funding, program and service enhancements, facility and equipment purchases, recommendations for fiscal viability of new program proposals and temporary funding requests from across the Campus.Budget & Fiscal Operations (15%)

• Provide reports and advice regarding expenses, revenue, cost centers, and short and long-range projections for the Campus.

• The AVCFPB is responsible for developing financial and business plans for new collaborations/partnerships, projects and programs to support campus growth and decision making.

• The AVCFPB is responsible for research and complex financial and operational analyses which involve the application and interpretation of rules, regulations, procedures and policies, problem solving, and analysis/interpretation of qualitative and quantitative data.

• This position will be responsible for planning to ensure that operations are effective and efficient, assets are safeguarded, reliable financial and operational data is maintained, and applicable laws, regulations, policies, and procedures are complied with.Team Work (5%)

• Primary substitute for the Vice Chancellor for Finance and Administration in her/his absence for all matters in Finance and Administration.

• In the event that the campus may be faced with an institutional emergency, this position may be required to remain at their work location or report to work to protect, recover, and continue operations at the campus.

• Serves on national and statewide committees as necessary and/or required. MINIMUM REQUIREMENTS

• Master’s degree in Business Administration, Public Administration or a related field and at least three years of progressively responsible experience in leadership and management accountabilities preferably in a higher education system, with an emphasis on financial management and/or capital project development. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS

• Solid knowledge of accounting and budgeting with an ability to communicate budget information in an understandable way.

• Experience in managing organization-wide financial and project management systems.

• Experience in collaborating with executive-level leadership in providing strategic direction in a multi- dimensional organization or higher education system.

• Demonstrated ability to implement positive change in a complex organizational environment.

• Skill in working collaboratively and assertively with a wide range of senior officials representing business partners, community groups, and government agencies.

• Capable of balancing the need for both collaborative engagement and timely decision-making.

• Demonstrated respect for and ability to work effectively in a shared governance environment.

• Demonstrated valuing of, and ability to work and communicate effectively with individuals with varying racial, ethnic, religious, gender, cultural, disability, sexual orientation, socioeconomic, and other intersecting identities, and backgrounds. Interpersonal Skills: Model and maintain the values of candor, openness, inclusiveness and honesty. Build and maintain the trust of others. Ability to work effectively and positively with individuals of diverse cultural and socioeconomic backgrounds and educationally diverse populations.

• Communication: Communicate plans and activities in a manner that supports strategies for unit involvement and accomplishment of mission and outcomes. Strong written and verbal communication skills. Demonstrate awareness of how positive words and actions may impact or contribute to situations to enhance the outcomes. Must be able to communicate with individuals with differing levels of financial knowledge.

• Establishment of Rapport: Interacts effectively with others to establish and maintain smooth working relationships. Builds constructure working relationships characterized by a high level of acceptance, cooperation and mutual respect. Maintains an open, approachable manner, and treats others equitably and respectfully; preserves others’ self-confidence and dignity, and shows regard for their opinions.

• Personal Responsibility: Demonstrates responsible personal and professional conduct, which contributes to the overall mission and goals of the Campus; accepts personal responsibility for the quality and timeliness of work; earns trust, respect, and confidence from the Campus community.

• Adaptability & Flexibility: Adapts to changing business needs, conditions, and work responsibilities. Responds positively to change, embracing and using new practices or values to accomplish goals and solve problems. Manages change in a way that reduces the concern experienced by others. Remains calm under stress. Openness to different and new ways of doing things. Excellent organizational skills in identifying and prioritizing work activities; ability to work on multiple and concurrent projects.

• Experience in preparation of presentation and decision support materials (e.g. power point presentations, graphics, reports

• Experience with Microsoft Word, Excel, Access and PowerPoint DESIRED QUALIFICATIONS

• Understanding of Washington State budget process; including how to track the budget process and details; and how to review legislative proposals, understand local impact and develop fiscal analysis accordingly. Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.