Work in Washington Veterans Jobs

Req #: 244427

Department: INFORMATION SCHOOL

Appointing Department Web Address: https://ischool.uw.edu/

Job Location Detail: Hybrid work arrangement available.

Posting Date: 03/18/2025

Closing Info: Closes On 03/31/2025

Salary: $8,000 - $9,167 per month

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-contract-covered-exempt-20250130-a11y.pdf) .

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The University of Washington’s Information School (iSchool) is seeking an Associate Director for Academic HR . The Associate Director for Academics HR oversees human resources (including recruiting, payroll, onboarding, training and engagement, and records management) for the iSchool’s academic student employees (ASEs) and guest faculty, and serves as the primary individual responsible for coordination of annual TA assignments for the iSchool’s PhD students. Working with a high-level of independence and autonomy, the Associate Director collaborates regularly with iSchool administration, faculty, students, and staff, as well as coordinating with other offices on campus to ensure compliant policies and procedures, proper records management, and that all functions and activities support the teaching and research mission of the school.

The Associate Director for Academics HR is responsible for interpreting and implementing University human resources and payroll policies, procedures, and best practices, working directly with UW Human Resources, UW Employee Relations, the UW Employee Workday Help and other campus units and colleagues. This position advises iSchool supervisors, academic student employees, and guest faculty, as well as provides advice and recommendations to iSchool Leadership regarding recruitment, guest faculty engagement, compensation and other human resources policies, procedures, best practices, and actions. The individual in this position must show exceptionally good judgment in dealing with issues of a sensitive nature. iSchool Academics Human Resources consistently supports approximately 65 guest faculty and 225 academic student employee positions each quarter.

In the iSchool there is an expectation that all faculty and staff will step up where they see an opportunity to apply their special expertise or talents, speak up when they identify opportunities or concerns, and lead by taking actions that exemplify the iSchool’s core values. Leadership within the iSchool is expressed in diverse ways reflecting the variety of styles and cultures that are represented by our faculty and staff. Human Resources staff hold very visible roles within the School and as such are expected to step into leadership roles within the School on a regular basis.

DUTIES AND RESPONSIBILITIES Planning and Leadership (50%) • Collaborate with the Executive Director for Academics, Associate Dean for Academics, and other leaders in implementing strategic and operational plans, providing expertise in Academics HR matters and guest faculty recruiting and engagement. • Oversee, review, and approve Guest Faculty and Academic Student Employee recruitment, engagement, and hiring actions, advising on onboarding and retention of these populations. • Network and build relationships and engagement opportunities with prospective and current guest faculty, partnering with internal and external partners. Collaborate on guest faculty orientations, training programs, and guest faculty resources. • Prepare reports on academic HR hiring for internal and external audiences; supervise planning and data-gathering; respond to external surveys. • Interpret, implement, and resolve problems related to human resources and contractual employment policies, procedures and regulations, ensuring appropriate compliance with UW, union, and external requirements (including such areas as benefits eligibility, compensation, and employee relations). • Continuously assess, research, develop and implement effective recruitment practices and onboarding and engagement approaches and tools. • Conduct payroll audits to ensure employees are paid correctly each 2-week pay cycle. • Investigate circumstances, advise supervisors, and recommend a course of action to be taken regarding employment related disciplinary issues, grievances or complaints (may include coordination with other iSchool HR personnel and serving as liaison to UWHR, Labor Relations or other UW offices). • Directly hire, supervise, train, direct work assignments, conduct performance evaluations, approve leave requests, and make recommendations for disciplinary action as needed for five full-time staff: the Guest Faculty Coordinator, and four HR Assistant Seniors (5.0 FTE total).

Management of the Teaching Assistant Assignment Process (25%) • Collaborate with the Academics HR team and the PhD program on student eligibility for TA work and work with the Informatics and PhD Program Chairs to develop an annual assignment plan for Graduate TAs. • Synthesize survey data to collect course preferences and funding needs from PhD students and faculty, developing assignment recommendations. • Manage quarterly shifts to PhD TA assignments and course support needs.

Financial Administration (15%) • Prepare annual Academics HR budget proposal and provide compensation analysis and recommendations to the Assistant Dean for Finance & Operations for the guest faculty pay scale. • Manage and monitor budget allocations for teaching materials and supplies, honoraria for guest speakers, academic events, PhD student appointments, and guest faculty recruitment and engagement initiatives.

Other (10%) • Work in partnership with the Teaching and Learning and Program teams to review quarterly and annual teaching needs for each of the Information School’s five programs. • Respond to human resources related questions from guest faculty, student employees, iSchool faculty and UW administrative offices.Attend All-School, Staff meetings, and committee meetings, iSchool events and activities as appropriate. • Perform other related duties as needed.

MINIMUM QUALIFICATIONS • Bachelor’s degree in Human Resource Management (HRM), Business, Communications or other related field • Minimum 5 years’ experience in a business or academic office setting, including at least 2 years human resources experience.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL MINIMUM REQUIREMENTS • Knowledge of general human resources and payroll policies, procedures and principles. • Demonstrated data analysis skills. • Must be process and detail oriented. • Must have excellent communication skills, both written and oral. • Demonstrated ability to work independently and as part of a team. • Excellent time management and organization skills to meet crucial deadlines. • Must be fluent in MS Office Suite. • Demonstrated success in working with diverse populations. • Equivalent education/experience may substitute for all minimum qualifications.

DESIRED QUALIFICATIONS • Master’s degree in higher education, technology, or related field. • At least one year of direct recruiting experience and at least one year of work experience in a higher education setting. • Fluency with a learning management system, such as Canvas. • Experience with a Human Resources Information System (HRIS). • Prior supervisory experience. • Comfort with technology and learning new technology skills. • Experience using Microsoft SharePoint. • Experience using professional and social media networks for the purposes of recruitment.

WORKING CONDITIONS • Requires a flexible work schedule to meet critical deadlines. • Must be able to work in multiple locations on or around the Seattle Campus. • Hybrid work schedule possible (some in-office work required).

Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.