University of Washington ADMISSIONS PROGRAM ASSISTANT in Seattle, Washington
Req #: 189005
Department: UW TACOMA
Posting Date: 04/08/2021
Closing Info: Closes On 04/22/2021
Salary: $3,024 - $4,014/month
Shift: First Shift
Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-classified-staff-20210208.pdf)
The University of Washington Tacoma is a growing metropolitan university that is deeply invested in its local communities. As one of three campuses of a world-class university, UW Tacoma is dedicated to interdisciplinary and innovative teaching and scholarship and to engaging the community in mutually beneficial partnerships. UW Tacoma's commitment to diversity is central to an environment where students, staff, faculty and South Sound residents find abundant opportunities for intellectual, personal and professional growth.
UW Tacoma's Office of Enrollment Services has an outstanding opportunity for an Admissions Program Assistant. Enrollment Services provides current and future students with administrative and academic support services and information needed to take full advantage of the educational opportunities available to them at the UW Tacoma. Enrollment Services also provides faculty, staff and members of the community with information and administrative services that support the University's academic mission.
The Admissions Program Assistant This position handles admissions and application materials, data entry and queries in multiple databases, and notification/communication on behalf of the University with students who are applying for undergraduate admission to the University of Washington Tacoma. The position requires excellent attention to detail, the ability to work independently, and meet strict deadlines while adhering to admissions policies and procedures. This position is a vital role in the undergraduate admissions process.
A successful candidate will: • Perform work and communicate with students and staff in a timely, accurate, and welcoming manner; • Be resourceful in problem solving by independently researching the issue and resolutions by using multiple resources; and • Collaborate in the implementation of operational goals and objectives for the Enrollment Services team.
DUTIES AND RESPONSIBILITIES • Collaborate with other staff in Admissions, Enrollment Services and academic programs on admissions processes. • Complete data entry tasks relating to application submission and related supporting documents necessary for file completion, including forwarding materials for evaluation; scanning/maintaining electronic files; updating databases per requests to change application quarter, withdrawals of applications, declining admissions offers; and regular monitoring of application status conversion rates to ensure admissions operations efficiencies. • Perform various application database queries, reports, and lists. • Perform duties involving the management of mail, imaging and document management including scanning, indexing, verifying, accessing documents and data. • Develop and maintain records, both hard copy and electronic, including sorting, calculating data, and importing/exporting data to/from other software applications. • Update application information in student databases and provide feedback to Associate Director/designees concerning required updates and data entry changes. • Complete admissions records management, file maintenance protocols, and preparing files for records retention. • Generate notification letters. • Maintain admissions web pages with up-to-date content. • Attend appropriate departmental meetings, serve on committees, and participate in projects as needed. • Perform other duties as assigned.
MINIMUM REQUIREMENTS • High school graduation or equivalent AND two years full-time clerical experience OR equivalent education/experience. • Proven ability to work efficiently and accurately during periods of high-volume work, prioritizing most critical tasks, while being a flexible member of the team. • Detail oriented with excellent organizational skills. • Excellent oral and written communication and customer service skills. • Experience with, and appreciation for, working with people of diverse backgrounds. • Ability to work independently and within a team atmosphere.
Equivalent education and/or experience may substitute for minimum requirements. DESIRED REQUIREMENTS • Associate's Degree. • Experience with University of Washington systems, such as Student Database and Student Information System. • Familiarity with databases; proficiency with Microsoft Office Suite; and accurate and efficient keyboarding and use of a 10 key.
CONDITIONS OF EMPLOYMENT The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.
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