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Administrative Specialist Job Location US-Remote | US-DC | US-VA-Arlington | US-NC-Chapel Hill | US-IL-Chicago | US-MD-Columbia | US-MD-Rockville | US-CA-Sacramento | US-WA-Seattle | US-MA Job ID 12973 Job Location United States Category Administrative Overview Join AIR as an Administrative Specialist with our Health team. Our Health team works collaboratively to unravel the intertwined challenges of health care quality, costs, and access. Our team of experts - nurses, physicians, psychologists, economists, sociologists, data scientists, and public health experts - advance evidence and save lives by leading rigorous research and evaluation; results-driven technical assistance and training; and leading-edge data science and technology tools. Use your experience, knowledge, and education to help us deliver on our mission: to contribute to a better, more equitable world. Candidates hired for the position may work remotely within the United States (U.S.) or from one of our U.S. office locations. This does not include U.S. territories. About AIR: Established in 1946, with headquarters in Arlington, Virginia, AIR is a nonpartisan, not-for-profit institution that conducts behavioral and social science research and delivers technical assistance to solve some of the most urgent challenges in the U.S. and around the world. We advance evidence in the areas of education, health, the workforce, human services, and international development to create a better, more equitable world. AIR's commitment to diversity goes beyond legal compliance to its full integration in our strategy, operations, and work environment. At AIR, we define diversity broadly, considering everyone's unique life and community experiences. We believe that embracing diverse perspectives, abilities/disabilities, racial/ethnic and cultural backgrounds, styles, ages, genders, gender identities and expressions, education backgrounds, and life stories drives innovation and employee engagement. Learn more about AIR's Diversity, Equity, and Inclusion Strategy and hear from our staff by clicking here. Responsibilities The responsibilities for the position include: Provides administrative support to senior staff including scheduling meetings, making meeting/travel arrangements, maintaining schedules and team calendars, note taking for internal meetings, and disseminating meeting materials as needed. Develops, implements, and utilizes planning, scheduling, and tracking systems, processes and procedures to provide effective administrative support services for the Health Division and its VP. Manages distribution lists and ensures accuracy for communication to the entire Division. Supports Health projects, budgets, and schedules. Maintains VP calendar and coordinates meetings with staff as necessary. Maintains and ensures confidentiality of all written and verbal communications initiated by VP. Gains familiarity with Health projects and activities to answer questions and/or refer questions to appropriate staff. Utilizes knowledge of, and advocate compliance with, corporate policies when interacting with staff. Coordinates all activities relating to conferences, meetings, and staff events, as requested by the VP. This includes reserving conference rooms, formatting presentations, coordinating booth materials, ensuring conference sponsorship is paid, food vendor coordination and setup, and assisting staff with meeting registration and travel as necessary. Supports internal hiring process including posting open positions in Staffing Connector, collecting resumes, and scheduling interviews and debrief meetings. Updates and maintains content for the Health Intranet site, collaborating with staff as necessary. Coordinates contracts and invoicing for Health-rela