King County Washington Administrative Specialist III in Seattle, Washington
Public Health – Seattle and King County values diverse perspectives and life experiences. The Department encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, and veterans.
The Communications Team in the Administrative Services Division of Public Health-Seattle & King County is seeking diverse applicants who are representative of our King County population to apply for the position of Administrative Specialist III. The Communications Team strives for and values culturally competent service delivery, and innovative, effective and efficient application of resources.
THE POSITION This Administrative Specialist III (AS III) position supports the Communications Team and other key functions in the Office of the Director, including Policy, Legislative Affairs and Board of Health in our work in the COVID (coronavirus) response. This individual will work in a fast-paced environment, leading and managing complex administrative projects that involve multiple tasks and partners. This position coordinates trainings, schedules and reports out at meetings, troubleshoots technical issues and acts as a liaison between the team and Information Technology; procures goods and services and maintains vendor agreements; provides and coordinates responses to public inquiries; composes, edits and formats documents and publications; provides presentation and graphic design support; documents activities and resources, maintains organization of materials; and assists in preparing and monitoring budgets.
Who May Apply: This is a full time, Short Term Temporary position that is open to all qualified candidates. If you are a current Career Service King County employee, you can apply for this position as a special duty assignment. This position currently is funded through 3/31/21 and may be extended, contingent on funding.
Work Location: This position is 100% remote. However, the applicant must have the ability to report to downtown Seattle or other King County location under emergency circumstances.
Work Schedule: The standard work schedule is Monday through Friday, 8:00 a.m. to 5:00p.m. This position is subject to the Fair Labor Standards Act and is overtime eligible.
Application Process (submit electronically):
- Job Application with completed supplemental questions. Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on a resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.
Contact: For more information about the application process, please contact Erika Yanak, Human Resource Analyst, at Erika.Yanak@kingcounty.gov. Job Duties
- Train communications team staff on the basic use of common equipment and systems such as SharePoint, network access, Teams and Skype. Coordinate training sessions and related logistics; schedule meetings for multiple cross-unit and cross-department workgroups; and operate, maintain and track inventory of complex electronic and audio/visual equipment.
- Procure goods and services; manage competitive bid processes and maintain vendor agreements; review and approve invoices; establish and maintain record keeping systems; coordinate complex mailings and ensure proper delivery; and other administrative support as assigned.
- Oversee, organize, establish and maintain data and information sources, such as contracts, documentation of grant-related data and research, partner contact lists and other team documents.
- Provide timely and useful information to external customers by e-mail and phone about Public Health programs and services, and applying related procedures, policies and laws.
- Compose, solicit, edit, proofread, design and format documents and publications;
- Assist in preparing and monitoring budgets.
- Report to Public Health or other locations as assigned for response duties during emergencies and disasters. Experience, Qualifications, Knowledge, Skills
Competitive candidates will be:
- Adept at working as a member of a team and will be a strong problem solver, comfortable making decisions within the scope of the role.
- Highly proficient in the use of Microsoft products including Word, Excel, Outlook, Publisher, PowerPoint, Teams and SharePoint.
- Able to train professional staff on basic Microsoft programs like Skype and Sharepoint. Skilled in planning large gatherings such as trainings and ongoing activities of multidisciplinary work groups, including managing logistics and on-site technical support.
- Skilled in managing complex projects in a governmental or similar setting that involve working with multi-disciplinary teams.
- Proficient in planning and organizing a large volume of administrative tasks and able to establish work priorities; be adaptable to rapid change; and work effectively under tight timelines and with high profile projects.
- Skilled in monitoring budgets and tracking expenditures.
- Skilled in customer service including providing public audiences with clear, timely and helpful responses to information requests in person, by phone and in writing.
- A skilled communicator.
Desired Qualifications: * Skilled in Skype and Teams for telecommunications; Oracle for procurement and budget monitoring; InDesign and Photoshop for newsletters, graphic design, and image editing. Facility with Gov Delivery. * Secondary language skills a plus.
Necessary Special Requirement: * The Communications Team is an essential response unit for the department as we respond to the coronavirus pandemic. While we are working remotely, there may be occasion to report to downtown Seattle or another King County location if the need arises, and work 12 hour shifts for extended periods of time. Supplemental Information
*Forbes recently named King County as one of Washington State's best employers. *
*Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. *
Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.
*Temporary Telecommuting Requirement *Some of the work associated with this position will be performed remotely, at least through July 5, 2021, in compliance with King County’s telecommuting mandate. Employees will be provided with a County issued laptop and must maintain a workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours. Employees must reside in WA state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. There will be situations where the employee is required to report to a County worksite. Please note that when an employee conducts work that is likely to bring them in contact with another individual, safety precautions are required by the department in alignment with the Public Health Directive from the Seattle & King County Public Health Officer.
To support employees during this time King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team. King County is doing its part to reduce the spread of COVID-19 and remains committed to reducing our carbon footprint.
The selected candidate will be required to pass a thorough background investigation.
This selection process may include but is not limited to: evaluation of application materials and supplemental questions, testing and interviewing. For more information on our selection process, please refer to http://www.kingcounty.gov/jobs/applying.aspx
Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health positions.
Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
If you need a disability accommodation in the application or testing process, please call the contact number listed on the job announcement.
Union Affiliation: Positions in this classification are represented by the Professional and Technical Employees Union, Local 17.
Salary: $25.37 - $32.16 Hourly
Location: Seattle, WA
Job Type: Short Term Temporary, Full Time, 40 hrs/wk
Department: DPH - Public Health
Job Number: 2021EY12685
Closing: 1/28/2021 11:59 PM Pacific
Agency: King County
Address: King County Administration Bldg. 500 4th Ave. Rm. 553 Seattle, Washington, 98104