Work in Washington Veterans Jobs

Req #: 240937

Department: GRADUATE SCHOOL

Appointing Department Web Address: https://grad.uw.edu/

Job Location Detail: This is a hybrid position requiring at least 2 days of onsite work a week at the Seattle UW campus during regular business hours.

Posting Date: 11/18/2024

Closing Info: Open Until Filled

Salary: $4,850 - $5,350 per month

Shift: First Shift

Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230119_a11y.pdf)

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The UW Graduate School is seeking a full-time Administrative Program Specialist to serve as front-line support for the Graduate School’s Graduate Enrollment Management Services (GEMS) team. This position helps ensure that the University of Washington’s (UW) high standards for admission academic progress, and graduation requirements for all graduate students are maintained.

The UW Graduate School believes in the power of graduate education to address today’s pressing challenges and to foster a more prosperous, informed, and equity-minded future. Collaborating with partners on all three campuses, we provide our graduate students with professional development opportunities and the services to manage their academic progress from application through commencement and beyond into a vibrant alumni community. We value and honor diverse experiences and perspectives, strive to create welcoming and respectful working and learning environments, and promote access, opportunity, and equity for all.

Position Responsibilities • Act as primary resource for faculty, staff, students and applicants on all three campuses for questions related to graduate education policies and procedures, graduate admissions, visa documentation, degree and graduation requirements, and publications requirements for master’s theses and doctoral dissertations. Act as an expert on graduate education information and resources for faculty, staff, and students (via phone, email, walk-ins). • Troubleshoot and provide technical support for Slate and MyGrad Program. • Verify degrees in Slate and MyGrad Program and place quarterly student registration holds in Student Database (SDB). • Process application fee waivers and refunds and assist with reconciling and approving ProCard expenses. • Manage GEMS’ student records system ensuring retention policies are met and consolidate records. • Assist GEMS’ director with unsatisfactory progress. • Other duties as assigned.

MINIMUM EDUCATION • Bachelor's Degree.

MINIMUM EXPERIENCE • Two years of administrative work experience at a higher education institution. • Demonstrated ability to advise diverse pool of clients on policy and process. • Ability to exercise discretion, maintain confidentiality, and use independent judgment. • Ability to work with people under stress in a high-volume office. • Strong oral and written communication skills. • Strong organizational skills. • Ability to prioritize multiple projects and meet deadlines. • Experience with Microsoft Windows-based systems and proficiency in Microsoft Office applications.

Equivalent education and/or experience may substitute for minimum requirements. DESIRED QUALIFICATIONS • Experience working with MyGrad Program (MGP). • Experience working with Slate (by Technolutions). • Working knowledge of UW administrative systems including the SDB.

WORKING ENVIRONMENTAL CONDITIONS • This is a hybrid position requiring at least 2 days of onsite work a week at the Seattle UW campus during regular business hours. May work extended or non-standard hours based on project or business needs.

Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

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University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.