Kaiser Permanente Administrative Coordinator in Seattle, Washington
Monitor and coordinate the administrative functions of a department to ensure efficient office operations. Act as a liaison to other departments, such as Information Systems and Facilities, and coordinate work. May supervise administrative staff within the department and participate in team building and career development. Oversee department budgets. Analyze processes and recommend changes, with supporting data.
Provides and/or ensures the provision of accurate and timely administrative support for the department. May be involved in any of the following; supervises, leads, mentors, trains, schedules, hires/fires, team building and career development of other administrative staff within department.
Oversees the office operations by coordinating with Facilities on processes such as service requests for moves, remodels, furniture, and safety; and with ISD on telephone or network changes, new user access. May serve as ISD point person responsible for installing and providing training for new software, fielding hardware and software problems, coordinating with LAN administrator on server issues, and updates and training staff on any changes.
Monitors and manages department budgets and related financial reports. Authorizes and process department expenses; monitors, reconciles and provides ongoing monthly reports. Coordinates department equipment and supply acquisition.
Coordinates and/or gathers and analyzes data to determine efficient and cost effective practices for department. Make recommendations regarding improvement for office operations. Performs research and data analysis projects. May assist in developing policies and procedures. May provide ad hoc project management to department leaders.
- Minimum four (4) years of administrative or related experience.
Associate's degree OR two (2) years of experience in a directly related field.
High School Diploma OR General Education Development (GED) is required.
License, Certification, Registration
Ability to work independently across multiple departments on diverse assignments, using discretion, professionalism and integrity.
Must be organized and detail oriented, with problem solving skills.
Ability to multi-task, with excellent interpersonal and communication skills.
Proficiency in Microsoft Office applications.
Administrative experience within Kaiser Foundation Health Plan of Washington.
Project management skills and knowledge of Accounting and HR policies.
Three (3) years of supervision or "lead" experience.
TITLE: Administrative Coordinator
LOCATION: Seattle, Washington
External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.
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