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Stantec Administrative Assistant in SEATTLE, Washington

Administrative Assistant - ( 210002A1 )


Grow with the best. Join a smart, creative, and inspired team that accomplishes operational excellence. Bringing together individuals with diverse backgrounds, talents, and expertise, our 22,000 team members in over 400 locations worldwide are vital to making our Company stronger.

Your Opportunity

As our Seattle Office Administrative Assistant, you will take on a vital supporting role of being the first impression and representation of our company! The ideal candidate will understand and demonstrate excellence in both internal and external client service, along with providing timely, accurate, and professional administrative support in keeping with Stantec’s high standards.

This position is in Stantec’s Seattle office, with defined hours of 8:00 am – 5:00 pm Monday through Friday.

Your Key Responsibilities

  • Greets visitors and staff and provides a professional, welcoming image of Stantec

  • Refers and directs calls, emails and visitors as required

  • Schedules, tracks, and assigns meetings and conference rooms for our busy client facing office

  • Coordinate lunch and learn seminars with industry vendors

  • Responsible for ordering office supplies, maintaining inventory, stationery, and business card

  • Responsible for incoming and outgoing mail and deliveries

  • Ensures organization and cleanliness of the lobby, kitchen/cafe, conference rooms and storage areas

  • Office communications via SharePoint site.

  • Provides administrative support to office leadership

  • Assists in travel arrangements and expense reporting for staff, when directed.

  • Leads planning and logistics for internal and external staff/office events.

  • Serves as OSEC (Office Safety Environment Coordinator) to ensure the safety of staff and support office safety initiatives.

  • Serves as Office Contact, participates in monthly regional calls, and disseminates information to office leadership and staff. Acts as a liaison between the local office and Human Resources.

  • Handles special projects in support of firm objectives as requested


Your Capabilities and Credentials

  • Must be able to multi-task and communicate well, be highly organized, detail-oriented, resourceful, and dependable.

  • Proficiency with MS Office Suite with expertise in Teams, Outlook, Word, Excel and SharePoint.

  • Must have positive, can-do attitude. Service oriented.

  • Comfortable learning and using new technology.

  • Must maintain a professional, polished appearance and demeanor

  • Must be able to successfully work both collaboratively and independently.

Education and Experience

  • 2-3 years’ experience in a professional office environment

  • Certification or Associate degree from technical school or college in related field preferred or equivalent combination of education and experience.

  • Professional experience in the architecture/engineering/construction industry preferred.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Primary Location : United States-Washington-Seattle

Job : Administrative Support

Organization : BC-2069 Shared Services-US Seattle WA

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : Oct 22, 2021, 1:13:17 PM

Req ID: 210002A1

Vaccine Policy: Beginning December 8, 2021, Stantec requires North America employees in many positions to be fully vaccinated against COVID-19 except those for whom a reasonable accommodation has been granted because a medical reason or a sincerely held religious belief, as required by law.

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans