Fred Hutchinson Cancer Research Center Admin Coordinator I, Translational Research Program in Seattle, Washington
Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.
The purpose of this role is to support the Translational Research Program’s administrative team, faculty, and staff. The administrative coordinator reports to the Program Operations Director and is responsible for general office support across this research group, including assisting with purchasing lab/office supplies, event management including faculty seminars, conference room scheduling, coordinating travel, ensuring laboratory facility needs are met, and assisting the Program Operations Director with all HR and personnel actions.
The primary goal of this role is to provide quality support to those within and outside the department and help ensure that the department and lab floor runs smoothly. The main overview of responsibilities is broken out below - note additional responsibilities can be added as needed at any time.
General support for Translational Research Program faculty and staff including maintaining supplies and other miscellaneous requirements
First point of contact for general department/lab floor questions/needs/services
Technical support and coordination through IT
Submit and track facilities work orders
Maintain shared equipment
Manage department email groups in Outlook
Maintain program websites
Organize and schedule faculty Seminar Series
Meeting, seminar, and conference bookings
Organize lab floor events
Be a point of contact for other divisions
Purchasing and Accounting
Purchasing: purchase office supplies, coordinate special purchases
Manage and reconcile institutional credit cards
Arrange travel for faculty, staff, and visitors
Submit check requests and travel expense vouchers for reimbursement
Manage multiple budgets
Submit HR documents
Complete HR processes for bringing on new employees and exiting employees
Support faculty and staff recruitment
Support for visitors and consultants
Remind staff when time reporting is due
Develop relationships with contacts in other offices for resources for questions
Manage floor access to badge restricted rooms and help coordinate training when required
Support administrative team by performing clerical duties as requested.
Maintain and update documents
Assist Program Operations Director in developing tools and processes for the Program.
Format documents and attain appropriate signatures requested.
Perform data entry, maintain spreadsheets, develop new tools to assist in organization and efficiency of administrative team
Required: Bachelor's degree and 5 years of progressively complex administrative experience
The ideal candidate would possess the the following qualities:
Ability to perform multiple duties received from multiple sources while appropriately prioritizing work and managing time.
Curiosity to explore tasks beyond immediate impacts; see process gaps and provide ideas for improvements.
Interact professionally with a variety of individuals, both internal and external, such as coworkers and teammates, faculty, and staff.
Desire to provide high level of service to faculty and staff and ability to develop and maintain positive relationships with individuals in other departments.
Complete assigned tasks with minimal supervision.
Exercise independent judgment and make appropriate decisions
We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at email@example.com or by calling 206-667-4700.
External Company URL: www.fhcrc.org
Street: 1100 Fairview Ave N