Work in Washington Veterans Jobs

Some of what you'll be doing:

As an Engineering Invoice & Asset Specialist, you will support the management of engineering construction contracts, service agreements and service directives by assuring the effective delivery of the invoicing payment process and contract administration. You will also manage assets assigned to department employees, consultants and facilities.

• You will ensure all financial obligations for consultant invoices or other Contract/Service Agreement/Service Directive payments are processed and paid in a timely manner and in compliance with major construction or other engineering contracts.

• You will ensure all invoices are correctly coded with different chart field combination and following procurement policies.

• You will serve as liaison between departments and external contractors, vendors and collaborate with department Contract Specialist to research, reconcile and resolve payment issues, and retrieve essential documents such as corrected invoices or insurance certificates.

• You will manage the onboarding and offboarding process with related to assets assigned to Engineering Full-Time Employees (FTEs), interns and consultants.

• You will manage department assets including all Information and Communications Technology (ICT) hardware, software, mobility asset, furniture, engineering equipment, such as survey and safety equipment and wide format printers. You will also work regularly with ICT on purchases of cell phones, software and other equipment.

• You will set up equipment for employees and provide equipment and office furnishings, and procure specialized tools, or coordinate workstation or ergonomic set up needs.

• You will update and ensure accuracy of master database and all other records or spreadsheets and complete disposition forms for damaged or old assets.

• You will communicate regularly with the team, department, customers to provide information and input on goals, projects and plans.

• You will collaborate and back up other team members in support of facility, fleet and financial management.

Who you are:

• Experienced – You have four (4) years of experience working in contracting and/or billing/invoicing in support of asset, fleet management or facility support.

• Desired – We hope you have experience providing support and services, and giving presentations to vendors, and/or client.

• Committed to Equity – You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees.

• Proficient – You have knowledge of public sector and policies relating to contract administration, procurement, generally accepted accounting principles and financial reporting. You have knowledge of invoicing processes and systems and asset procedures. You also understand asset tracking and logistics required to support the needs of multiple engineering disciplines and worksites.

• Efficient Communicator – You possess excellent customer service and interpersonal skills. You have effective verbal, written and active listening communication skills and can write concise, organized and clear communication to internal and external customers.

• Analytical Problem-Solver – You possess effective time management, organizational, analytical, problem solving and decision-making skills and have a high attention to detail and level of accuracy.

• Technically Skilled – You have knowledge of Microsoft Word, Excel, Teams, SharePoint, PS Financials and Cor360.

What else you need to know:

• Work Schedule – Your normal work schedule will be Monday – Friday, 8:00 a.m. to 5:00 p.m. (40 hours per week). Slightly more flexible start and end times are available in this role.

• Work Environment - This work will take place in a hybrid/in-office setting at Management’s discretion.

• Washington State Residency Requirement – Employees must establish a residence in Washington state within 30 days of their first day of employment and must maintain a residence in Washington State during their employment with the Port of Seattle. If a position is eligible to telework, work performed while teleworking must be performed in Washington State.

• Overtime Eligible – You are eligible for overtime pay in this role.

• Security Requirements – As the successful candidate, you must pass a Transportation Security Administration (TSA) background check as well as a criminal history background check with the Federal Bureau of Investigation (FBI). Your employment will be contingent upon obtaining a Port of Seattle ID badge upon clearance.

Why you'll love it here:

The Port of Seattle offers an extensive benefits package that rewards our staff for their valuable contributions towards the Port‘s mission. In addition to the summary below, benefit details for non-represented positions can be found on the Port of Seattle‘s website. If the position is represented by a union, please refer to the “ Collective Bargaining Agreement ” or contact the appropriate Union Representative for specific information related to benefits and eligibility.

• Healthcare – Medical, Dental, and Vision Care with options that work for you and your family.

• Paid Vacation – Just about four weeks per year that increases with tenure to rest and rejuvenate.

• Paid Sick Leave – At least one hour of sick leave for every 40 hours worked.

• Holidays – More than ten days per year to celebrate with family and friends away from work.

• Pension/Retirement Plans – A pension and additional savings plans to prepare for your future after the Port.

• Getting to Work – From subsidized parking and a low-cost public transit card to alternative work arrangements giving you an opportunity to work hybrid.

• Parental Leave – Six weeks of paid leave to spend with new additions to your immediate family.

• Development – From tuition reimbursement, training, stretch assignments and internal internships, we support a learning culture.

• Equity, Diversity, and Inclusion – The Port of Seattle values diversity as a source of innovation and strength. We are actively working across the organization to create a culture where all employees – regardless of race, gender, and other identities – succeed and reach their fullest potential.

• Work-Life Balance – We provide the resources to help you create habits to be healthy and balanced.

• Mission Driven – We are focused together in promoting economic opportunities and quality of life in the region by advancing trade, travel, commerce, and job creation in an equitable, accountable, and environmentally responsible manner.

Why the Port of Seattle:

Every role at the Port of Seattle is vital to our thriving community. We are a leader in moving people and cargo across the country and around the world. With facilities and property ranging in scope from a half-acre park to one of the largest airports and container terminals on the West Coast, we maximize the public assets in our portfolio with an eye toward best uses and environmental sustainability. Find out more here .

Our vision is to create a Port that mirrors – throughout its breadth of operations and services and within its leadership – the diversity of our communities, instill principles of equity into its culture, and ensures a fair and intentional distribution of opportunities to expand economic develop and quality of life for all in our region. Find out more about how our values RAISE us up and our commitment to equity .

Location: Seattle Tacoma International Airport - Surrounding Area

Organization: Engineering General Services

Employee Status: Regular

Schedule: Full-time

Posting Expires: Mar 25, 2025, 11:59:00 PM

Minimum Salary: 34.17

Midpoint Salary: 46.23

Req ID: 003186

The Port of Seattle is an equal opportunity employer that values diverse perspectives and life experiences. We encourage people of all backgrounds to apply, knowing decisions concerning the employment relationship will be made without regard to age, race, ethnicity, color, religion, creed, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, marital status, citizenship status, veteran status, the presence of any physical or mental disability, or any other status or characteristic protected by federal, state, or local law, regulations and ordinances. To help comply with all state and federal requirements, we appreciate you voluntarily answering the questions below. The information on this form will be kept confidential. Click https://www.portseattle.org/page/ethnicity-definitions for definitions and descriptions of the categories referenced below regarding Ethnicity and Race. Click https://www.portseattle.org/page/vevraa-information for information and definitions of the categories referenced below regarding Protected Veterans status.