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Pacific Northwest National Laboratory Project Coordinator 4 in Richland, Washington

Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them!

At PNNL, you will find an exciting research environment and excellent benefits including health insurance, flexible work schedules and telework options. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or 3 hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs.

Overview

The Earth and Biological Sciences Directorate (EBSD) leads novel and necessary research in three core areas: Atmospheric and Climate Sciences, Biological Sciences, and Environmental Molecular Sciences. The contributions of EBSD staff are many as we continue to elevate the impact of PNNL's science mission: to understand, predict, and control the complex adaptive systems underlying the science behind Earth, energy, and security.

Responsibilities

The Environmental Molecular Sciences Division (EMSD) is currently seeking a senior project coordinator. The primary responsibilities of the successful candidate are to provide business and project management support for groups and activities in the EMSD including the Environmental Molecular Sciences Laboratory Operations project and other projects within the Division. This position serves as a resource to the Group Leads, Team Leads, and technical staff to ensure objectives are achieved and carried out consistently in the following areas of project/program management. The successful candidate will support projects throughout their life cycle. The successful candidate, with general oversight, will be expected to assist in support of the Project Managers by initiating and guiding the logistical activities associated with project management (financial and contract management, subcontracts, procurements, etc.). The successful candidate will work alongside the other PCs in the division to identify opportunities and risks associated with group activities, identify possible resolutions, and work with appropriate management to resolve.

Routine external contacts include vendors, collaborators and counterparts at universities and other institutes, program and grants management at federal agencies, DOE-PNSO, DOE Headquarters and other clients. Routine internal contacts include contracts, sales, acquisitions, finance, quality assurance, and environmental health and safety, security and safeguards. In additional, the successful candidate will work with the overall Division, Group Leads, Team Leads, Project Managers, Technical Staff, LTEs, Project Coordinators, and Administrators to carry out tasks.

The successful candidate will:

  • Provide support for the business management of projects for the EMSD.

  • Proactively participate in a high level of team work across a diverse set of staff and activities.

  • Develop, maintain, analyze, and provide monthly budget reports to Project Managers and external clients, if required. Prepare in-depth analysis of project status in order to assess trouble areas that might jeopardize Pacific Northwest National Laboratory relative to cost overruns or failure to meet client milestones and deliverables.

  • Submit purchase requisitions for acquisitions and services, manage the accrual process at year end for assigned projects, and manage project closeouts.

  • Become familiar with the general technical aspects of the projects in order to make informed decisions required to complete the tasks.

  • Generate baseline FTE and budget requests for the annual business planning process in conjunction with the Group Leads, developing plans for group project and overhead budgets, and analyzing group expenditures and impacts of budget changes.

  • Manage proposal calls and support division staff in Department of Energy Office of Science (DOE-SC) and National Institute of Health proposal development and submission.

Qualifications

Minimum Qualifications:

  • Bachelor's degree and 5+ years of relevant experience

  • Advanced degree and 3+ years of relevant experience

Preferred Qualifications:

  • Possess knowledge of government contracting principles, finance and accounting principles including proposal submission for DOE-SC and NIH.

  • Initiative and proactive approach to tracking operational, contractual, financial and business management requirements and financial status for the group.

  • Ability to understand and communicate to others EMSL, PNNL and Battelle policies, procedures, organizational structure, and financial, contractual and management systems; DOE organizational structure;institutional relationships; funding procedures; and other policies and procedures.

  • Able to identify potential administrative problems/areas for continuous improvement and recommend solutions; use discretion and good judgment; independently make decisions; positively interact with a wide variety of PNNL staff and clients of all levels; resolve and/or advise management on a wide range of administrative issues; provide training and guidance to less senior or new staff when necessary; and grow the skills of junior Project Coordinators within the team.

  • Excellent oral and written communication skills.

  • Able to demonstrate proficient use of standard office equipment; proficient use of MS Office Suite; prioritize work, and coordinate calendars/schedules; be responsible for commitments and action items. Must understand office support functions and possess the ability to effectively apply procedures, work independently, and direct workflow of others as appropriate.

Hazardous Working Conditions/Environment

Additional Information

Not Applicable

Testing Designated Position

Not Applicable

Commitment to Excellence, Diversity, Equity, Inclusion, and Equal Employment Opportunity

Our laboratory is committed to a diverse and inclusive work environment dedicated to solving critical challenges in fundamental sciences, national security, and energy resiliency. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. In support of this commitment, we encourage people of all racial/ethnic identities, women, veterans, and individuals with disabilities to apply for employment.

Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.

We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at hr@pnnl.gov .

Drug Free Workplace

PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs.

Mandatory Requirements

Battelle requires employees to have a COVID-19 vaccine as a condition of employment, subject to accommodation. Applicants are required to disclose their vaccination status following a conditional offer of employment and must attest to being fully vaccinated with a Center for Disease Control (CDC)-approved COVID-19 vaccination, or provide documentation of need for medical or religious exemption from the COVID-19 vaccination requirement.

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