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Overview

The International Nuclear Security Program (PINS) advances U.S. international efforts to prevent theft and sabotage of nuclear materials and facilities worldwide by partnering with countries and international organizations to secure weapons-usable nuclear materials, nuclear power plants and fuel cycle facilities, research reactors, and materials in transit. The INS Logistics Coordinator is a program and technical resource to support this nonproliferation mission.

This position has a high degree of visibility, both internally and externally. As such, the incumbent must possess excellent time management, writing and communication skills, attention to detail, and customer service. In addition, the incumbent should maintain a proactive approach to problem solving and demonstrable creativity and initiative in addressing new challenges. Based on tasking, the Logistics Coordinator is directly accountable to the Event Management Lead, the Multilateral/Capacity Building Portfolio Manager, and the INS Technology Portfolio Manager.

Responsibilities

The Logistics Coordinator contributes to PNNL through coordination of project logistics. Jobs on this hierarchy require specific expertise and knowledge of standards, practices and procedures typically acquired through specialized training and/or work-related experience and/or formal technical education. Jobs in this hierarchy are individual contributors and are responsible for the end results achieved through own work. The job family level is determined by the degree of expertise and judgment required by a specific job and the business need for a job.

The INS Logistics Coordinator supports program activities in three areas:

Event Management

• Supports foreign language translation requests, facilitate and coordinate foreign language translation services within PNNL and other laboratories for the INS program. Ensure configuration management, quality review, and proper record retention of translated materials.

• Manages contractor performance and track invoices. Oversee and manage contractor performance, including tracking and verifying invoices to ensure accurate and timely payments.

• Assists the IAEA Nominations Coordinator to track nuclear security events and U.S. agency nominations.

• Contributes to planning, delivery, and close-out of large, complex workshops and training courses. Support Event Managers in the planning, delivery, and close-out activities of large, complex workshops and training courses, including logistical coordination and documentation management as needed.

Operations

• Manages INS internal web presence including quarterly content management activities.

• Recruit presenters, organizes, promotes, and delivers the program’s Lunch-n-Learn sessions.

• Primary records custodian responsible for project records collection, migration, and retention processes.

• Compile and develop program metrics for monthly, quarterly, and ad hoc reporting.

Program Technology Support

• Logs, tracks, and verifies access requests to the INS Portal.

• Makes minor content and permission changes on the INS Portal Site.

• Troubleshoots end-user problems and serves as first contact (tier one) to answer mailbox on set days.

• Record events and problems and their resolution.

• Tracks and escalates issues to additional INS Portal Team members (tier two) and development team as needed for swift resolution.

• Document, test, identify, and suggest possible improvements on procedures.

The INS Logistics Coordinator will:

• Serve as an INS Technical Oversight Representative (TOR) on contracts.

• Must be able to work with contracted international vendors on scoping requests outside normal business hours to meet requested deadlines as needed.

• Establish, maintain, and execute standard operating procedures to leverage efficiencies and best practices.

• Identify process improvement and efficiency opportunities.

• Perform work with reliability, efficiency, and a customer service orientation to provide support from initial request to close-out.

• Track progress, identify risk, resolve obstacles, and elevate concerns as appropriate to INS Management.

• Perform other activities as directed.

Qualifications

Minimum Qualifications:

• BS/BA or higher -OR-

• AA degree and 10 years of relevant logistical project support experience -OR-

• HS/GED and 12 years of relevant logistical project support experience

• Qualifying experience in planning multiple meetings, trainings, and programs; knowledge of stakeholder and vendor partnership and direction may be counted

Preferred Qualifications:

• Demonstrated ability to support multiple projects simultaneously and effectively work in hybrid work teams (mixture of staff members working onsite and remote).

• Experience supporting events or event managers in planning, delivery, and close-out activities.

• Experience handling project records and compiling metrics for various reporting needs.

• Strong interpersonal skills with ability to team and collaborate effectively as a team player. Customer service oriented and approachable.

• Proactive, organized, detail-oriented, and flexible multi-tasker with good time management skills.

• Ability to prioritize work assignments and adjust his/her schedule based on evolving programmatic requirements.

• Intermediate Microsoft Office Suite skills.

• Experience with Office365, SharePoint, MS Forms, SmartSheets, and a wide range of PNNL business system and project management tools.

• Demonstrated computer software troubleshooting skills with creative thinking and problem solving.

• Existing qualification as a Technical Oversight Representative (TOR).

• Prior experience supporting DOE or National Laboratory business operations and/or programmatic events is strongly preferred.

Hazardous Working Conditions/Environment

Candidate must be able to support INS activities outside of normal business hours to accommodate foreign partner schedules/international time zones.

Additional Information

This position requires the ability to obtain and maintain a federal security clearance.

Requirements:

• U.S. Citizenship

• Background Investigation: Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements for access to classified matter in accordance with 10 CFR 710, Appendix B.

• Drug Testing: All Security Clearance positions are Testing Designated Positions, which means that the candidate selected is subject to pre-employment and random drug testing. In addition, applicants must be able to demonstrate non-use of illegal drugs, including marijuana, for the 12 consecutive months preceding completion of the requisite Questionnaire for National Security Positions (QNSP).

Note: Applicants will be considered ineligible for security clearance processing by the U.S. Department of Energy until non-use of illegal drugs, including marijuana, for 12 months can be demonstrated.

Testing Designated Position

This position is a Testing Designated Position (TDP). The candidate selected for this position will be subject to pre-employment and random drug testing for illegal drugs, including marijuana, consistent with the Controlled Substances Act and the PNNL Workplace Substance Abuse Program.

About PNNL

Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them!

At PNNL, you will find an exciting research environment and excellent benefits including health insurance, flexible work schedules and telework options. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or 3-hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs.

Commitment to Excellence, Diversity, Equity, Inclusion, and Equal Employment Opportunity

Our laboratory is committed to a diverse and inclusive work environment dedicated to solving critical challenges in fundamental sciences, national security, and energy resiliency. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. In support of this commitment, we encourage people of all racial/ethnic identities, women, veterans, and individuals with disabilities to apply for employment.

Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.

We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at careers@pnnl.gov .

Drug Free Workplace

PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs.

If you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn.

HSPD-12 PIV Credential Requirement

In accordance with Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, new employees are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, new employees must successfully complete and pass a Federal Tier 1 background check investigation. This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last year. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws.

Mandatory Requirements

Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a “country of risk” without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries, you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment.

Rockstar Rewards

Employees and their families are offered medical insurance, dental insurance, vision insurance, health savings account, flexible spending accounts, basic life insurance, disability insurance, employee assistance program, business travel insurance, tuition assistance, supplemental parental bonding leave, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company funded pension plan and may enroll in our 401k savings plan. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.

• Research Associates excluded.

**Once eligibility requirements are met.

Click Here For Rockstar Rewards (https://careers.pnnl.gov/rockstar-rewards)

Notice to Applicants

PNNL lists the full pay range for the position in the job posting. Starting pay is calculated from the minimum of the pay range and actual placement in the range is determined based on an individual’s relevant job-related skills, qualifications, and experience. This approach is applicable to all positions, with the exception of positions governed by collective bargaining agreements and certain limited-term positions which have specific pay rules.

As part of our commitment to fair compensation practices, we do not ask for or consider current or past salaries in making compensation offers at hire. Instead, our compensation offers are determined by the specific requirements of the position, prevailing market trends, applicable collective bargaining agreements, pay equity for the position type, and individual qualifications and skills relevant to the performance of the position.

Minimum Salary

USD $26.68/Hr.

Maximum Salary

USD $39.18/Hr.