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Overview

This Administrative Coordinator position is within the Nuclear Engineering Group and provides administrative, logistical, and electronic support to the Tritium Technology Program (TTP) Project Manager and project staff. The incumbent performs administrative and office support activities. Duties may include managing schedules, emails, and travel; fielding telephone calls; receiving and directing visitors; word processing; creating spreadsheets and presentations. More specific duties depending on discipline may also include development of required documentation and fielding questions from internal or external stakeholders.

Responsibilities

The TTP supports NNSA’s Office of Defense Programs as the Design Authority for the Tritium Producing Burnable Absorber Rods (TPBARs). This work supplies a critical component of the nation’s strategic defense mission.

The incumbent will function as a “Project Administrator” for TTP, as position defined in various operating procedures. Responsibilities and accountabilities of the position include:

• Provides administrative functions to the TTP PM and project staff that range from routine to complex, supporting one or multiple project tasks and sub-tasks.

• Partner with the TTP Lead Administrator to coordinate administrative functions.

• Receives primary tasking from the TTP Project Manager, the TTP Lead Administrator and other project task leads.

• Interfaces with other administrators supporting TTP.

• Arranges domestic and complex foreign travel, including for groups of project staff.

• Sets an example for positive working relationships with coworkers, internal customers, and external project sponsors and project collaborative partners.

• Track and assist in processing of publications using the Information Release System.

• Independently screens calls, answers inquiries, makes appropriate referrals, and prioritizes incoming email.

• Arranges and supports a wide variety of project meetings, including visits by sponsors and other external organizations.

The incumbent must demonstrate proficient use of standard office equipment; demonstrate extensive working knowledge of MS Office Suite; prioritize work and coordinate calendars/schedules; and be responsible for commitments and actions. Must understand office support functions and possess the ability to effectively apply procedures; work with minimal supervision; use discretion and good judgement about processing/disclosing sensitive or confidential information; direct workflow of others as appropriate. They must communicate and serve as an information resource on policies, guidelines, and procedures; demonstrate professionalism and tact; communicate in a positive manner; and exhibit discretion.

Qualifications

Minimum Qualifications:

• High school diploma/GED and 6 years of relevant experience in an administrative environment -OR-

• AA degree or higher and 4 years of relevant experience in an administrative environment

• Experience in planning meetings and coordinating travel

Preferred Qualifications:

• Experience in working on projects.

• Calendar management/meeting coordination.

• Ability to handle routine-to-complex administrative issues and demonstrate attention to detail and sound judgment in organizational activities.

• Ability to manage and prioritize multiple tasks while working independently and effectively in a team environment.

• Experience working in a high-energy, customer service, and teaming environment, with adaptability to changing priorities.

Additional Information

This position requires the ability to obtain and maintain a federal security clearance.

Requirements:

• U.S. Citizenship

• Background Investigation: Applicants selected will be subject to a federal background investigation and must meet eligibility requirements for access to classified matter in accordance 10 CFR 710, Appendix B.

*Drug Testing: All Security Clearance positions are Testing Designated Positions, which means that the candidate selected is subject to pre-employment and random drug testing. In addition, applicants must be able to demonstrate non-use of illegal drugs, including marijuana, for the 12 consecutive months preceding completion of the requisite Questionnaire for National Security Positions (QNSP).

Note: Applicants will be considered ineligible for security clearance processing by the U.S. Department of Energy until non-use of illegal drugs, including marijuana, for 12 months can be demonstrated.

Testing Designated Position

This position is a Testing Designated Position (TDP). The candidate selected for this position will be subject to pre-employment and random drug testing for illegal drugs, including marijuana, consistent with the Controlled Substances Act and the PNNL Workplace Substance Abuse Program.

About PNNL

Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them!

At PNNL, you will find an exciting research environment and excellent benefits including health insurance, and flexible work schedules. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or 3 hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs.

Commitment to Excellence, Diversity, Equity, Inclusion, and Equal Employment Opportunity

Our laboratory is committed to a diverse and inclusive work environment dedicated to solving critical challenges in fundamental sciences, national security, and energy resiliency. We are proud to be an Equal Employment Opportunity and Affirmative Action employer. In support of this commitment, we encourage people of all racial/ethnic identities, women, veterans, and individuals with disabilities to apply for employment.

Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.

We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at careers@pnnl.gov .

Drug Free Workplace

PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs.

If you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn.

HSPD-12 PIV Credential Requirement

In accordance with Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, new employees are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, new employees must successfully complete and pass a Federal Tier 1 background check investigation. This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last year. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws.

Mandatory Requirements

Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a “country of risk” without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries, you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment.

Rockstar Rewards

Employees and their families are offered medical insurance, dental insurance, vision insurance, health savings account, flexible spending accounts, basic life insurance, disability insurance, employee assistance program, business travel insurance, tuition assistance, supplemental parental bonding leave, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company funded pension plan and may enroll in our 401k savings plan. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.

• Research Associates excluded.

**Once eligibility requirements are met.

Click Here For Rockstar Rewards (https://careers.pnnl.gov/rockstar-rewards)

Notice to Applicants

PNNL lists the full pay range for the position in the job posting. Starting pay is calculated from the minimum of the pay range and actual placement in the range is determined based on an individual’s relevant job-related skills, qualifications, and experience. This approach is applicable to all positions, with the exception of positions governed by collective bargaining agreements and certain limited-term positions which have specific pay rules.

As part of our commitment to fair compensation practices, we do not ask for or consider current or past salaries in making compensation offers at hire. Instead, our compensation offers are determined by the specific requirements of the position, prevailing market trends, applicable collective bargaining agreements, pay equity for the position type, and individual qualifications and skills relevant to the performance of the position.

Minimum Salary

USD $26.92/Hr.

Maximum Salary

USD $39.57/Hr.