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REMOTE Executive Administrative Assistant 5. BCforward is currently seeking a highly motivated REMOTE Executive Administrative Assistant 5. Position Title: REMOTE Executive Administrative Assistant 5. Location: REMOTE Anticipated Start Date: ASAP Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date. Expected Duration: 6+ Months with a possibility of extension. Job Type: FULL TIME 40 hours a week, CONTRACT, REMOTE Shift: MON - FRI. Must have skills: * Complex calendaring (10+ YOE) * Familiarity with Microsoft systems (familiar with Microsoft processes/systems - this would be a candidate with prior MSFT experience) (10+ YOE) * Experience as an Executive Admin Assistant under a GM or higher (10+ YOE). Job Description: Our Marketing team is looking for an experienced and highly motivated Executive Business Administrator (EA) to support one General Manager and team. This position requires excellence in administrative functions - the ideal candidate for this role can effectively manage a demanding workload under time constraints with a calm, confident, and positive attitude, has the ability to work independently, and can deal with ambiguity. Excellent communications skills, the ability to prioritize effectively, and handle multiple time-critical tasks simultaneously are a must. Being detail-oriented and having consistent and timely follow-through will be essential to success in this role. This role requires complex calendaring skills, operational excellence, and an effective use of data and business systems. If you are eager to strengthen your capabilities in a dynamic, fast-paced environment and are excited about the opportunity to influence the marketing discipline as an executive administr ator, this job is for you! Responsibilities: * Provide highly complex calendar support for the GM of MSA Global Marketing with attention to detail, accuracy, and timeliness. * Coordinate meeting responsibilities (could include logistics, action items, note-taking, assist in preparing content, etc.) * Manage domestic and international travel scheduling end-to-end including the proactive anticipation of logistics and itineraries * Manage end-to-end logistics for GMs team meetings and offsites, which could include agenda management, meeting logistics (booking space and catering), and material preparation * Manage and reconcile expense reports for the GM and Interim approver for Leadership Team * Understanding the teams budget and work with Business Manager to keep Team on budget * Manage special projects, as agreed with manager(s) * Maintain org charts / email distribution lists / aliases * Act as the point of contact to meet facility needs for the team * Maintain administrative processes that reduce redundancy and improve accuracy, while achieving organizational objectives * Maintain an advanced degree of confidentiality along with excellent judgement, discretion, and a high degree of maturity/professionalism * Apply judgment with a full understanding of urgency and priorities of your leaders, routinely needing to multi-task with little to no direction * Management of the teams Headcount Tracking and NTE movement including opening requisitions and onboarding New Hires * Knowledge of Microsoft internal policies and business practices * Provide general team support (team is mostly based across the U.S., with other locations in EMEA, AU, APAC) * Work closely and collaboratively with the other business administrators within MSA and across Microsoft Basic Qualifications: * 10+ years of experience working with Executive level managers in an administrative role * Strong planning, organizational, time management, and problem-solving skills * Maintain the confidentiality of highly To view the full job descri