Microsoft Corporation Executive Business Administrator in Redmond, Washington
Are you a seasoned Executive Business Administrator who is passionate about supporting a dynamic leader? Do you get excited about the opportunity to manage a Senior Partner in digital Security? Do you like the challenge of complex calendaring and working to coordinate customer meetings, events and team meetings? Do you want to influence digital security attitudes and behaviors of employees across an entire org and Microsoft? We are looking for someone like you!
A successful candidate has the ability to effectively manage a high workload under time constraints with a calm, confident and positive attitude, ability to work independently, deal with ambiguity and have a passion for making managers and organizations great.
This position requires someone who has effective communication skills, possesses the ability to set priorities, handle multiple time critical tasks simultaneously and function as part of the administrative team in a positive efficient manner. This role requires complex calendaring skills, operational excellence, and professionalism.
Key Responsibilities include (but are not limited to):
Executive calendar management for a complex and rapidly changing calendar
Proactively manage a very complex calendar including travel and strategic prioritization of appointments
Ability to look ahead and understand the prioritization of key objectives and help manage the deliverables or priorities
Provide end-to-end complex domestic and international travel planning
Help drive the ROB (Rhythm of Business) scheduling and team calendar items
Coordinate staff meetings, events and offsites, including agenda management, meeting logistics, and material preparation.
Partner with the teams Business Manager to effectively run the organization
Manage org size all up for 250+ person team
Understanding of the team budget, including Purchase Orders and expenses, and morale costs
Manage vendor accounts as needed through Contractor Hub and My Order
5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, calendar management, and administration work for executive/upper-level management.
3+ years of experience with Microsoft Outlook, Word, Excel, PowerPoint.
2+ years supporting an executive in a face-paced, corporate environment.
Additional or Preferred Qualifications:
Have excellent interpersonal, organizational, planning and time management skills
An ability to work independently, deal with ambiguity, and to solve routine problems proactively and effectively. The aptitude for rolling with changing circumstances (direction and strategy) while continuing to have professional and positive interactions.
Ability to work well in a changing environment, under pressure, on short-notice, and take appropriate action
Exercise sound judgment, tact, diplomacy, integrity and professionalism in all transactions
Adaptable and must work successfully in a team environment, building and maintaining effective working relationships with a diverse group of contributors internally and externally.
Ability to maintain confidentiality of highly sensitive material and information with discretion and professionalism
Excellent organizational, analytical, anticipatory, and written communication skills Proficiency with MS tools - Outlook, MS Expense, My Order, MS Approval, MS Travel, Virtual Studios Online (VSO), etc.
Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $27.40 - $46.49 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $37.84 - $52.98 per hour.
Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay
Microsoft is an equal opportunity employer. Consistent with applicable law, all qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations (https://careers.microsoft.com/v2/global/en/accessibility.html) .
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