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Microsoft Corporation Executive Business Administrator in Redmond, Washington

As a company, Microsoft is looking to foster innovation that generates new ecosystems of inventors, partners, developers, creators, changemakers, public servants, frontline workers, and knowledge workers who, together, drive the engines of growth and opportunity in ways that benefit everyone.

Industry and Partner Solutions (IPS) is seeking an experienced Executive Business Administrator to support the CVP of Energy and Resources.

This role requires communication and interpersonal skills, and the ability to work independently and professionally at all levels. In this role, you will work effectively within short time constraints, prioritize tasks and take appropriate action, and work without significant oversight or instruction to achieve results with a high degree of accuracy and attention to detail. This role requires complex scheduling skills, operational excellence, and effective use of data and business systems. Given continual exposure to internal and external executive leadership, the role requires professional presence and effective communication skills. To be successful, you will have the ability to navigate ambiguity, anticipate and remove administrative roadblocks, make timely decisions across the organization, and adapt to constantly changing environments, while identifying areas to help support the business. This role is in Redmond, WA with the opportunity to work from home up to 50% of the time.

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Responsibilities

  • Complex schedule management and strategic time prioritization.

  • Demonstrate sound judgement and ability to prioritize the calendar, balancing internal, external, and executive engagement.

  • Exhibit executive presence and effective communication to engage with Microsoft’s leadership team and external executive leadership.

  • End-to-end complex domestic and international travel planning, including proactive adjustments to drive efficiencies.

  • Work closely on aligning the Rhythm of Business processes and operations with the leader’s calendar to ensure tight coordination of commitments.

  • Assist in the planning and execution of team meetings and events.

  • Flexibility to accommodate urgent schedule changes or requests that may require periodic calendar checks, as well as remotely supporting the director.

  • Collaboration and partnership skills with key internal stakeholders including, but not limited to: HR, Finance, Corporate, External, and Legal Affairs, and the leadership team staff members.

  • Participates in discretionary budget tracking (e.g., morale, hardware, supplies) and reporting (may include software licenses. Partners with Finance to own expense management including documentation (e.g., purchase orders [POs], receipts, tax award spreadsheets, statements of work, reclassifications), expense tracking, and policy compliance. Identifies and resolves expense and supply related issues (e.g., missing purchase orders, account imbalances) by communicating with senior leaders and Finance as applicable. May serve as interim approver for finance approvals. Contributes to and oversees planning, tracking, maintenance, and adjustment of equipment and inventory.

  • Discretion in handling confidential information.

Embody our culture and values

Qualifications

Required/Minimum Qualifications

  • 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

  • 5+ years experience with complex executive travel management, international and domestic.

Additional or Preferred Qualifications

  • Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)

  • OR equivalent experience.

  • 5+ years of experience supporting a leader in a complex environment, understanding the director’s needs, and making appropriate decisions and requests on behalf of the director.

  • Demonstrated proficiency using Microsoft productivity tools including Outlook, Word, Excel, and PowerPoint AND experience using OneNote, SharePoint, Teams, or similar collaboration tools.

  • Knowledge of internal Microsoft tools such as Employee Central/HeadTrax, Microsoft Expense Tool, Microsoft Travel, iCIMS, MyOrder, or related.

  • Project and operational management skills including travel planning, calendaring and understanding the business to help the decision-making process.

Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $28.46 - $48.80 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $39.76 - $55.67 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay

Microsoft will accept applications for the role until June 12, 2024

#IPS

Microsoft is an equal opportunity employer. Consistent with applicable law, all qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations (https://careers.microsoft.com/v2/global/en/accessibility.html) .

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