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Microsoft Corporation Executive Business Administrator in Redmond, Washington

The mission of Microsoft Digital is to power, protect, and transform Microsoft as the voice of our digital transition in the market. As part of Microsoft’s Cloud + AI Group , we are responsible for building, managing, and securing the platform, products, processes, and services that powers Microsoft. We build, maintain, and implement a cloud-first approach to our technology and experiences, from custom-built business solutions developing our campus of the future and our productivity and collaboration experiences like Teams and SharePoint, to horizontal 3rd party solutions like SAP and Adobe. As a steward of Microsoft and our customer’s data, a core function of Microsoft Digital is ensuring the security of every aspect of the business. Microsoft Digital is responsible for company-wide information security and compliance, with a strategic focus on information protection, assessment, awareness, governance, and enterprise business continuity. Microsoft Digital’s charter is also to influence and work alongside engineers across the company and with strategic partners to build and grow their cloud products and services. As customer zero, we deploy these services inside Microsoft and then share best practices with enterprise customers at scale across the globe. We have exciting opportunities for you to innovate, influence, transform, inspire and grow within our organization and we encourage you to apply to learn more!

The Digital Security & Resilience (DSR) team is looking for a seasoned and motivated Executive Assistant to support our CVP & Chief Information Security Officer. In this high impact role, you will have the opportunity to support a dynamic security leader and contribute to the acceleration of Microsoft’s security business while helping influence digital security attitudes and behaviors of employees across Microsoft!

A successful candidate has the ability to effectively manage a high workload under time constraints with a calm, confident and positive attitude, ability to work independently, deal with ambiguity and have a passion for making managers and organizations great. This position requires someone who has excellent communication skills, possesses the ability to set priorities, handle multiple time critical tasks simultaneously and lead the administrative team in a structured efficient manner.

Responsibilities

Key responsibilities:

  • Manage and prioritize complex calendars with strong attention to accuracy, timeliness, conflict resolution, and alignment to priorities and commitments

  • Coordinate CVP’s staff meetings, events and off sites, including agenda management, meeting logistics, and material preparation

  • Ability to look ahead and understand the prioritization of key objectives and help manage and track deliverables.

  • Provide end-to-end complex domestic and international travel planning and preparation, including making proactive adjustments to ROB meetings in tandem with impromptu external conferences and speaking engagements to drive schedule efficiencies

  • Act as representative for the DSR CISO office and maintain extreme professionalism when interacting with a wide spectrum of MS employees, executives, and outside organizations.

  • Partner with the Chief of Staff to effectively run the DSR organization and Rhythm of Business

  • Lead the DSR administrative team and ensure alignment on processes and procedures for team organizational support. Oversee execution of hiring and workload balance

  • Maintain understanding of the team budget, including Purchase Orders and expenses, and assist the admin team in doing the same for their teams

  • Personal Executive Support to CVP & CISO

  • Evening and weekend check for calendar changes and adjustments

Qualifications

Knowledge, experience and skills required:

  • Minimum 4 years of administrative experience in a fast-paced administrative role with an executive calendar

  • Have excellent interpersonal, organizational, planning and time management skills

  • An ability to work independently, deal with ambiguity, and to solve routine problems proactively and effectively. The aptitude for rolling with changing circumstances (direction and strategy) while continuing to have professional and positive interactions.

  • Ability to work well in a changing environment, under pressure, on short-notice, and take appropriate action

  • Exercise sound judgment, tact, diplomacy, integrity and professionalism in all transactions as this is a highly visible role internally and externally.

  • High level of self-awareness and executive presence and intrinsic appreciation for the value that admins provide.

  • Adaptable and must work successfully in a team environment, building and maintaining effective working relationships with a diverse group of contributors internally and externally.

  • Must maintain confidentiality of highly sensitive material and information with discretion and professionalism

  • Proficiency with MS tools - MS Expense, My Order, MS Approval, MS Travel, etc.

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request via the Accommodation request form (https://careers.microsoft.com/us/en/accommodationrequest) .

Benefits/perks listed below may vary depending on the nature of your employment with Microsoft and the country where you work.

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