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The Digital Direct Sales organization at Microsoft is the premier destination for consumers and small businesses to discover and purchase a wide array of Microsoft products. It is a customer centric organization dedicated to harnessing the power of data to drive sales, insights and efficiency. As a global e-commerce leader, our website attracts tens of millions of visitors and generates over a billion-customer data points each month. We are committed to developing cutting-edge solutions that empower our clients and stakeholders to make informed decisions. We value creativity, collaboration and a passion for excellence. 

The Executive Business Administrator provides highly strategic calendar management (e.g., high profile, high risk, large-scale impact) based on deep knowledge of business and executive needs, while upholding the highest degree of integrity (e.g., highly sensitive, highly confidential topics) and maintaining confidentiality. The business administrator draws from and utilizes a vast internal/external network to support the executive leader's work and Microsoft's charter and drives strategic oversight and direction for discipline development within Business Support community. They will also provide strategic oversight into event vision and outcomes, while maintaining fiscal responsibility and demonstrating executive presence. Leads by example by demonstrating executive presence, encouraging others to raise their own standards of excellence, and setting a foundation for success. Owns expense management for the executive office. Creates, builds, and manages annual rhythm of business (ROB) with executive leader(s) and Chiefs of Staff, including fiscal-year calendar and executive meeting schedule (e.g., Human Resource [HR] cadence, fiscal cadence, SLT cadence, company-wide and/or employee resource group cadence). Partners with the appropriate teams (e.g., Real Estate & Facilities, space planner owners, upper management) when complex space issues are escalated to the executive office. Works with Executive Travel to coordinate travel arrangements (e.g., accommodations, transportation, security) for Executive Office.

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Responsibilities

Calendar Management and Meeting Logistics

• Provides highly strategic calendar management for both the exec and team ROB (e.g., high profile, high risk, large-scale impact) based on deep knowledge of business and executive needs, while upholding the highest degree of integrity.

Cross-Functional Collaboration and Communication

• Draws from and utilizes a vast internal/external network to support the executive leader's work and Microsoft's charter.

Event Coordination and Logistics

• Provides strategic oversight into event vision and outcomes, while maintaining fiscal responsibility and demonstrating executive presence.

Leadership

• Leads by example by demonstrating executive presence, encouraging others to raise their own standards of excellence, and setting a foundation for success.

Resource Management (Hardware/Supply Management, Purchase/Expense Management Financial Management)

• Owns expense management for the Exec office, educates team on new policies and processes. Control and procure all hardware in relation to discretionary budget.

Rhythm of Business (ROB)

• Creates, builds, and manages annual rhythm of business (ROB) with executive leader(s) and Chiefs of Staff, including fiscal-year calendar and executive meeting schedule (e.g., Human Resource [HR] cadence, fiscal cadence, SLT cadence, company-wide and/or employee resource group cadence).

Space Management and Planning

• This responsibility is dependent on location:Partners with the appropriate teams (e.g., Real Estate & Facilities, space planner owners, upper management) when complex space issues are escalated to the executive office. Manages executive office space, including design and technology needs.

Travel Management

• Works in travel tool to coordinate travel arrangements (e.g., accommodations, transportation, security) for Executive Office. Creates detailed itineraries/agendas for daily activities by setting and managing travel expectations to maximize trip productivity. Manages and oversees all travel logistics and creates guidelines for visits to ensure leader is prepared (e.g., briefing leader, sharing information with countries).

Other

• Embody our culture and values

Qualifications

Required/Minimum Qualifications

• 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

Additional or Preferred Qualifications

• Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology

• OR equivalent experience.

•  5+ years’ experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).

• 2+ years experience serving as mentor to others.

• 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).

Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $28.46 - $48.80 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $39.76 - $55.67 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay

Microsoft will accept applications for the role until March 2, 2025

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Microsoft is an equal opportunity employer. Consistent with applicable law, all qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations (https://careers.microsoft.com/v2/global/en/accessibility.html) .