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If you have initiative, drive, and are looking to be part of a fun and energetic team, this job is for you! The AI Platform Org in C+AI is looking for an experienced and energetic Business Administrator to be responsible for providing excellent administrative and project support.

Candidate should have organizational, interpersonal and communication skills along with the ability to work independently and professionally with all levels in the organization. You must be resourceful and able to deal with ambiguity, possess solid project management and problem-solving skills, be able to work effectively under pressure and within short time constraints, prioritize while multi-tasking, and be flexible in the performance of the job responsibilities.

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

In alignment with our Microsoft values, we are committed to cultivating an inclusive work environment for all employees to positively impact our culture every day.

Responsibilities

• Team support for a Vice President and a couple Partner Manager

• Calendar support for a Vice President

• Partnering and cross-collaborating with AI Platform Administrative team as well as many parts of the C+AI organization. Partnering with HR, Staffing, and Finance as well as facilities for space management.

• Managing headcount, tracking open positions, creating requisitions, onboarding new hires, and keeping up to date with Headcount related tools. Maintaining distribution lists. Managing space allocation, anticipating possible compression issues, scheduling individual moves, and assisting with group moves for team members.

• Purchasing equipment for new hires and refreshes. Track assets, cost centers, PC Recycled assets, and equipment transfers.

• Reviewing operating budget and spend, identifying near-overages and issues. Partnering with Finance to ensure no reporting discrepancies. Acting as final approver on all team expense reports, ensuring coding accuracy.

• Organizing and planning off-sites and morale events at the team level. Cross-collaborating, planning, and providing support for org-wide events including Town Hall Meetings, org morale events, and other events as needed.

• Understand the rhythm of the business (ROB) and ship cycles in order to most effectively plan events and meetings, anticipate spend, and provide support based on the business

• Other: Embody our Culture (https://www.microsoft.com/en-us/about/corporate-values) and Values (https://careers.microsoft.com/us/en/culture)

Qualifications

Required Qualifications

• 2+ years Administrative, Business Support, and/or customer service experience.

• 2+ years experience calendaring

• 2+ years experience budgeting and tracking

Preferred Qualifications

• Minimum of 3 years of demonstrated successful Business Administrative experience in a fast-paced administrative capacity.

• Strong verbal and written communication skills to support working with team members in various locations.

• Detail-oriented with strong problem-solving and troubleshooting skills.

• Strong cross-team collaboration skills.

• Ability to be flexible and work quickly and efficiently in a fast-paced environment.

• Ability to react with appropriate urgency to situations and requests.

• Must be able to maintain confidentiality and use discretion and judgment at all times.

• Exercise sound judgment, tact, diplomacy, integrity and professionalism in all communications.

• Proficiency in: Microsoft Outlook, Excel, Word and experience in iCIMS, EC, MyExpense, MyOrder, HR Insight, and MS Space preferred.

• Ability to lift and move standard office equipment (i.e. computers and peripherals)

Business Support ATR-C - The typical base pay range for this role across the U.S. is USD $23.56 - $41.68 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $34.71 - $48.22 per hour.

Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay

Microsoft will accept applications for the role until September 25, 2024.

Microsoft is an equal opportunity employer. Consistent with applicable law, all qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations (https://careers.microsoft.com/v2/global/en/accessibility.html) .