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Job Title: Administrative Assistant 2Job Description

We are seeking a driven Administrative Assistant to join our fast-paced and dynamic Growth & Innovation team. This role involves supporting a General Manager (GM) and a team of approximately 200 employees. The position requires strong organizational skills, the ability to anticipate the needs of a diverse organization, and a passion for delivering high-quality work.

Responsibilities

• Provide calendar support for the GM, ensuring accuracy, timeliness, and alignment with senior leaders' priorities and commitments.

• Coordinate logistics and execution of Rhythm of Business (RoB) activities, aligning with key timelines and deliverables.

• Manage external staff onboarding, offboarding, and position tracking.

• Procure and track hardware, office supplies, and other necessary equipment.

• Coordinate logistics for team meetings and events, including morale-boosting activities.

• Handle data management, including position number hygiene, recruiting administration, discretionary budgets, and expense report processing.

• Assist with new hire onboarding, including hardware procurement, space assignment, and office moves.

• Take on special projects as needed.

• Strategically prioritize and manage a high volume of incoming requests, typically via email.

• Maintain office space and manage facilities requests.

• Perform tasks involving physical demands such as lifting, carrying, pushing, and moving items of light to medium weight.

Essential Skills

• Minimum 4 years of experience with calendar support in Outlook.

• Minimum 1 year of experience supporting a GM-level executive, including travel arrangements and expense processing.

• Minimum 2 years of experience working with large teams of over 50 members.

• Strong communication skills, both verbal and written.

• Excellent interpersonal skills, including tact, diplomacy, integrity, and professionalism.

• Ability to prioritize and manage multiple projects.

• Strong organizational skills and attention to detail.

• Ability to maintain confidentiality with sensitive and personal information.

Additional Skills & Qualifications

• Experience with event management or coordinating logistics for complex meetings and events.

• Analytical thinking skills.

• Desire to drive team culture and community.

• Ability to make timely decisions and exercise sound judgment.

Work Environment

This role is primarily onsite at our Redmond, WA office, with a hybrid option of 3 days onsite and 2 days remote each week. The work environment is a large, fast-paced professional office setting. The role involves working 40 hours per week, with no overtime expected. The team is supportive and cooperative, fostering a positive work environment without competition.

Pay and Benefits

The pay range for this position is $30.00 - $33.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Redmond,WA.

Application Deadline

This position is anticipated to close on Feb 7, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.