Job Information
Washington State University HEP Advisor/Coordinator in Pullman, Washington
HEP Advisor/Coordinator
Available Title(s):
1482-YN_ADMINPRO - Student Services Coordinator/Advisor 2
Business Title:
HEP Advisor/Coordinator
Employee Type:
Admin. Professional
Time Type:
Full time
Position Term:
12 Month
Position Details:
Summary of Duties:
The High School Equivalency Program (HEP) is a federally funded program on a 5-year renewable grant cycle with the goal to recruit and help migrant and seasonal farmworkers obtain a GED and pursue higher education or upgraded employment.
The HEP Advisor/Coordinator serves as primary point of operational and administrative contact for internal and external constituencies; coordinates administrative functions with other departments and units; is responsible for record and budget management and providing administrative support for staff; and acts as a liaison for the program. The Program Coordinator will, in addition to other duties: analyze, manage, maintain, and monitor operational, grant, and contract budgets within program parameters; create and maintain financial and fiscal reports; reconcile, troubleshoot, transfer and re-budget funds as needed; complete all financial transactions, including, but not limited to, purchasing, payroll, travel, interdepartmental transactions and participant stipends; establish and maintain records and files for all participants, record statistical information; verify receipt of eligibility materials, applicant packets and academic records; help organize and execute events for potential and current participants; help maintain the program directives as set out by the federal grant; abide with federal and state policy; and advise students, staff and the general public on HEP program initiatives.
Required Qualifications:
• Positions require a Bachelor's degree and three (3) years of professional work experience in student services or related education/experience. Experience leading or directing the work of others. A Master's degree in a related field may substitute for one (1) year of professional work experience. Any combination of relevant education and professional experience may be substituted for the educational requirement on a year-for-year basis.
• Demonstrated excellent verbal/written communication and interpersonal skills.
• Demonstrated experience with Microsoft Office including Access, Excel, Outlook, PowerPoint, and Word.
• Demonstrated ability to work effectively and positively in a diverse team environment.
• Attention to details, organized, and multi-tasking to meet deadlines.
• Demonstrated public speaking skills/experience.
• Positions may require evening and weekend work and travel.
Preferred Qualifications:
• Master's degree in related field.
• Experience in a higher education institution.
• Demonstrated ability to exercise professional judgment and leadership, including the ability to work independently.
• Experience with Washington State University business policies and procedures and/or federal grant regulations, especially with HEP/CAMP programs or other similar access programs.
• Experience working in bicultural environments, which included robust engagement with agricultural workers and their families.
• Bilingual (English and Spanish).
Additional Information:
Area/College:
Student A