Job Information
Washington State University Army ROTC Program Coordinator or Program Assistant in Pullman, Washington
Army ROTC Program Coordinator or Program Assistant
Available Title(s):
107M-YNCSNPS - Program Assistant, 107N-YNCSNPS - Program Coordinator
Business Title:
Army ROTC Program Coordinator or Program Assistant
Employee Type:
Classified
Time Type:
Full time
Position Term:
12 Month
Position Details:
The Opportunity:
The Department of Military Science at Washington State University (WSU) invites candidates to apply for their Program administrative support position. You will provide a broad range of administrative and program support to both students and department faculty ensuring the administrative functions of the office run effectively and efficiently. You will interact with a diverse group of external callers and visitors and internal contacts at all levels of the organization. At the heart of the position, you must be able to understand the needs of the students and requirements for their advancement towards graduation while ensuring the overall program is aligned with the mission of the university. The successful candidate will begin as either a Program Coordinator or a Program Assistant depending on their level of experience.
Under the general supervision and direction of the Department Chair and Professor of Military Science, Department of Military Science (ROTC), your duties will include, but are not limited to:
General Office Support
Familiarity with Cadet Command Regulations, forms and procedures. Familiarity with Army regulation 25-50 and able to prepare official correspondence and documents in accordance with that document. Basic knowledge of the Army supply system and property accountability requirements. Understanding of Army protocol and rank structure. Basic computer knowledge: MS word, MS Excel, MS PowerPoint, MS Access, and Perform Pro Filler. Must be familiar with and adhere to all the safety rules and regulations for the College Safety Policy which apply to the work place. Acts as resource liaison between and among students, faculty, prospects and the University community and members of the public. Must establish and maintain effective working relationships with peers in other offices.
Fiscal Responsibilities
Administrative support may include coordination of room reservations, guest lists, catering, transportation, facility maintenance, financial tracking of program budget, publicity, set-up, and follow-through. Performs the initial review of department purchases and expense reimbursement requests to ensure all appropriate documentation has been provided prior to submitting to the Office of Finance and Administration. Prepares and submits to the Office of Finance and Administration, departmental purchases, payments, reimbursements through the use of purchase requisitions, check requests, petty cash vouchers, etc. Requests campus parking permits for university guests
Maintains Cadet Records
Cross enroll students from visiting colleges and universities. Develop academic plans for all enrolled students. Monitor GPA progress and provide updates to the Department Chair about issues and develop action plans to ensure good standing. Responsible for assisting with all military Science events: set up/logistics/marketing/planning. Submit program class scheduling requests for all four levels and military science labs. Coach enrolled students through the degree planning process and serve as an advisor for class selection and degree progress. Track and report program enrollment data. Responsible for inputting and retrieving data using Univer