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Washington State University Administrative Assistant 2 - Civil Engineering in Pullman, Washington

Administrative Assistant 2 - Civil Engineering Title: 105F-YN - Administrative Assistant 2 Business Title: Administrative Assistant 2 - Civil Engineering Additional Titles: Location: WSU PULLMAN CAMPUS Employee Type: Classified Job Family: Civil Service - OT Eligible Position Details: Summary of Duties: This position is responsible for providing administrative and staff support duties for Civil and Environmental Engineering under the direction of the Administrative Manager. Duties include internal and external activities, special project coordination and administrative support. This position will also provide project management support to the team to ensure projects are completed in a timely manner. This position supports the Chair with professional level assignments and coordinates work with other areas; establishes and maintains schedules and priorities; prepares correspondence, reports, travel itineraries etc. Reviews and researches operating procedures and problems and develops solutions and/or recommendations. The incumbent coordinates clerical functions of the faculty recruitment process, makes travel arrangements and prepares related paperwork. Additional duties include explaining and interpreting complex policies and operating procedures; responding to inquiries; overseeing office operations such as mail, supplies, equipment, and maintenance requests. Maintaining and revising complex electronic data base files and records. In performing tasks, must apply knowledge of office goals and work commitments to ensure compliance with university regulations and requirements. The incumbent will support the Administrative Manager by reviewing and ensuring pre-payroll transactions are current using Workday reports to confirm hourly employees are getting paid correctly and have the correct funding allocation. Track hourly employees and supervisors through Workday to clear up any “unsubmitted/unapproved hours” to ensure they are submitted. This position has delegated authority to act in the absence of the Administrative Manager in areas of substance. Required Qualifications: One year of experience as an Administrative Assistant 1 OR a Bachelor's degree in business administration, public administration, or closely allied field and two years of responsible office experience at the senior clerical level or higher. • Clerical or office work experience may be substituted for education on a year-for-year basis. • Graduate study may substitute for experience on a year for year basis. Preferred Qualifications: High School graduation or equivalent AND three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work; OR equivalent education/experience. Additional Information: Hiring Incentive: To support WSU's ability to attract talent in a competitive job market, this recruitment has been approved for a hiring incentive payment. More information regarding the hiring incentive payment program can be located on the HRS website: Area/College: Voiland College of Engineering and Architecture Department Name: &nbs