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Washington State Judicial Administrative Assistant in Olympia, Washington


Washington State Supreme Court Olympia, Washington


Chief Justice Debra Stephens is seeking a full-time Judicial Administrative Assistant (JAA). This position works on a team with a judicial assistant, assigned chamber law clerks, and externs to assist Chief Justice Stephens in her work on cases, court committees, and the community.


The JAA is the point person for communications and information flow between Chief Justice Stephens and the public, other Justices and their staff, staff in other court departments, and the Administrative Office of the Courts. The JAA developscommunications and reporting techniques, procedures, and methods that enable the Chief Justice to be fully informed of activities and progress of the Court and its Departments. The JAA assembles materials needed for casework, meetings, and presentations; monitors deadlines; proofreads, cite checks, and prepares all the assigned opinions for circulation and publication.

The JAA orients the Chief Justice’s law clerks to policies and procedures; maintains close working relationship with the Supreme Court Clerk, Reporter of Decisions, Law Librarian, Commissioner, and State Court Administrator.

This position’s duties and responsibilities include managing Chief Justice Stephens’ busy schedule; closely monitoring and promptly responding to communications including emails, organizing and maintaining files; coordinating events such as tours; and supervising the judicial assistant, law clerks, and judicial externs. The JAA also assists with administrative duties such as expense reports and tracking the chamber’s budget.

In addition to administrative work, a significant part of the JAA’s time may be spent helping with the court’s substantive casework. In collaboration with the law clerks, the JAA may take on research and writing projects relating to cases. The ideal candidate will actively participate in committees and groups of where the Chief Justice is a chair or a member.


Requirements, Qualifications, and Credentials Education: A Bachelor of Arts degree in business administration, public administration, or closely related field; or an Associate of Arts with a Paralegal degree.

Experience: Two years of experience as a legal secretary in a court environment; or five years of progressively responsible administrative experience, four years of which must be in a legal or court-related environment.

The Preferred Candidate Will Have

  • Paralegal training and experience, plus significant administrative experience in a legal or court-related environment.
  • Knowledge of Microsoft Office software, cloud storage, and common office equipment
  • Knowledge of court systems, legal source materials, Shepardizing, Uniform System of Citations, Washington Reports Style Manual, Chicago Manual of Style, and Government Printing Office Manual
  • Experience working with people of diverse backgrounds and working on a team
  • Ability to maintain confidentiality and exercise good judgment
  • Ability to work on multiple projects simultaneously, manage time, andmeet deadlines Supplemental Information

This position is open until filled; review of applications for this opportunity will begin September 18, 2020. This recruitment will close when enough qualified applications are received. If you are interested in this opportunity, your prompt application submission is encouraged.

Submit a cover letter specifying how you meet the qualifications of the position (no more than two pages), current résumé, unofficial transcript, and completed judicial branch application (found at the end of thispage_ or go,under Current Openings, click on Washington Courts, the Application is located at the bottom of the page)by postal service, email, or fax to:

Administrative Office of the Courts Attention: Human Resources P.O. Box 41170 Olympia, WA 98504-1170 Fax: 360-586-4409

Or via email toEmployment@courts.wa.gov_ (preferred)_

The Supreme Court will not accept applications. Please submit all applications as indicated above.

*The Supreme Court is committed to the practice of equal employment opportunity and does not discriminate on the basis of gender, pregnancy, race, color, national origin, ancestry, religion, creed, physical, mental or sensory disability (actual or perceived), use of a service animal, marital status, sexual orientation, gender identity or expression, veteran or military status, age, HIV or Hepatitis C status, or any other basis protected by federal or state law. *Persons of disability needing assistance in the application process, or those needing this announcement in an alternative format, please contact Melody Long, AOC Human Resource Office, at (360) 704-4143 or fax (360) 586-4409, or via email

Salary: $59,688.00 - $80,292.00 Annually

Location: Thurston County – Olympia, WA

Job Type: Exempt

Department: Administrative Office of the Courts

Job Number: 2020-24

Closing: Continuous

Agency: State of Washington

Address: View Job Posting for Agency Information View Job Posting for Location, Washington, 98504

Phone: View Posting for Agency Contact