Job Information
Washington Department of Fish and Wildlife Fiscal Analyst 3 - (In-Training) in Olympia, Washington
Classification- *Fiscal Analyst 3 (In-Training Option) *Job Status- *Full-Time - Permanent *WDFW Program- *Financial Services Program *Duty Station- Olympia, Washington -- Thurston County Hybrid/Telework- *Position has a requirement of 40% in-person with an allowance of 60% telework as determined after initial onboarding and training. *In-Training- We are recruiting to hire at the Fiscal Analyst 2 or Fiscal Analyst 3 level. We will train a new hire at level FA2 up to the FA3 level. *Salary- *Depending on which level you are hired at, your salary range will be as follows: Fiscal Analyst 2 - $ 3,811.00 - $ 5,117.00 monthly Fiscal Analyst 3 - $ 4,410.00 - $ 5,929.00 monthly
Learn more about being a member of Team WDFW{target="_blank" rel="nofollow noopener"}!
In this journey level accounting position execute a range of complex, time sensitive financial duties that have a far-reaching impact on all WDFW programs and staff across the state.
Provide guidance on the Office of Financial Management (OFM), Internal Revenue Service (IRS), Department of Revenue (DOR) and Agency compliance requirements.
Oversee the work of fellow dedicated fiscal professionals and program staff and ensure the accuracy and proper documentation of accounting entries and charges.
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What to Expect-
Among the varied range of responsibilities held within this role the Fiscal Analyst 3 will,
Ensure the timely and accurate processing of assigned agency vendor, interagency and contract/grant payments:
- Ensure completeness of order payment forms (OPF) against invoices by reviewing, correcting and troubleshooting documents including but not limited to:
- Vendor name on OPF matches name in AFRS, appropriate signature authority, active Master Index is listed on form, and license plate is listed on OPF when appropriate.
- Purchases follow Fiscal Office, Agency and Statewide accounting policy and procedures.
- Contact the employee/vendor to obtain invoice and/or resolve discrepancies which can include invalid master index, prevailing wage form and inventory tags are assigned.
- Make sure applicable sales or use taxes are paid.
- Complete, batch and process OPF for payment.
- Add vendor number, object coding, contract number, account number, invoice number and date, amount being paid and transaction code
- Assign batch numbers and document numbers.
- Enter payment data from OPF into the AFRS Financial Toolbox template. Verify upload for accuracy.
Accounting support for the Contract Payable unit, including complex accounting transactions, time sensitive transactions, batch verifications and statement reconciliations:
Primary support for Contracts Payable unit activities including but not limited to:
- Contract setup, maintaining online ledgers, keying batches, liaison between DFW and DES statewide vendor set up, closing and archiving contract folders, encumbrance, payment processing and reviewing contract and status in Novatus.
Assist in the verifying of purchase card logs and vendor payments for proper supporting documentation and adherence to state laws and regulations.
Analyze varied types of accounting data and reports and prepare the corrections for discrepancies related to accounts payable vendor payments.
Perform complex accounting transactions such as encumbrances and liquidations.
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