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Meta Executive Assistant, Admin Coverage Program in Olympia, Washington

Summary:

Facebook is seeking an experienced Executive Assistant to support 3 to 4 (could increase or decrease as necessary) Directors and VPs on various short-term assignments (that will vary in time from approximately 1-12 weeks or more) depending on business need. This role will primarily focus on providing administrative support to executives across the business in situations involving high-profile/critical vacancies and other instances where additional Admin support is required. This role will constantly change with demands and needs of executives across the business and the person in this role will need to be ready to act quickly, shift gears, and perform administrative duties with a high level of confidentiality. This position requires a person who is comfortable and flexible supporting the needs of various teams and leaders across the business. This role is seeking someone with experience in supporting executives, who can pivot quickly from one business/leader to another, is exceptionally organized, is capable of multitasking, managing calendars, and supporting heavy business travel, and can successfully build relationships across the broader Facebook. This position is full time.

Required Skills:

Executive Assistant, Admin Coverage Program Responsibilities:

  1. Coordinate internal and external meetings for multiple executives

  2. Manage hectic and complex calendars

  3. Prepare expense reports and purchase requisitions

  4. Coordinate both domestic and international travel arrangements

  5. Organize team and large offsite events as needed

  6. General office duties as needed

  7. Build cross-functional relationships between departments

Minimum Qualifications:

Minimum Qualifications:

  1. 6+ years of experience providing administrative support to 1 or more executives

  2. 6+ years of experience coordinating travel logistics on behalf of 1 or more executives

  3. 6+ years of calendar management and expense report management experience for 1 or more executives

  4. Experience prioritizing multiple tasks and responsibilities

  5. Experience with Microsoft Office

Preferred Qualifications:

Preferred Qualifications:

  1. BA/BS

Industry: Internet

Equal Opportunity: Facebook is proud to be an Equal Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Facebook is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

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