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Washington State Contracts and Procurement Manager – Medicaid & Behavioral Health Unit (WMS 2/DLS) in Olympia, Washington


Contracts and Procurement Manager – Medicaid & Behavioral Health Unit Supervisor

WMS Band 2


This position is relied upon to provide expert advice to the Health Care Authority’s Programs on complying with federal, state, and agency contract/purchasing rules, regulations, and laws. It additionally manages multi­million dollar contractor/vendor selection processes (which are often politically sensitive) ensuring compliance with appropriate rules, regulations, and laws.

The ideal candidate for this position will have experience working with Medicaid or the Behavioral Health industry, grants and subawards, and will have experience working with staff, and cross functional program partners to clearly communicate technical information, and solve problems in a professional manner. Context: The Office of Contracts and Procurements (OCP) is part of the Division of Legal Services (DLS) within the Central Services Administration (CSA) of the Health Care Authority. It provides contractual and procurement leadership, education, and support to all divisions of the agency at all employee levels to mitigate risks, comply with changing laws and assist the agency in accomplishing its goals.

The Contracts and Procurement Manager is the supervisor of the Medicaid/Behavioral Health Unit within the OCP. It leads, directs, and supervises a team of contracting and procurement professionals to ensure that HCA contracts and procurements are handled in a professional manner and strategically designed to reduce agency risk. About the position: The Contracts and Procurement Manager supervises a unit of Contract Specialists that performs procurement and contracting activities for Medicaid and the Behavioral Health programs of HCA. This unit handles over 1000+ contracts annually and partners with individuals at many levels of the organization to ensure timely, legally sound contracts and procurements for this portfolio. This position ensures the legal soundness of procurements arising out of the Medicaid and Behavioral Health programs as well as the soundness of any resulting contracts from a strategic and legal point of view. This position is responsible for managing the workload of the unit and provides excellent customer service to agency programs.

As a member of the management team of OCP, this position is responsible for supporting the development, implementation, and maintenance of an HCA Contracts Academy on acquisition and contract management. The training will include contract administration, as well as Washington laws and regulations, Federal laws and regulations, agency policies and best practices in contract management and administration. This training must be implemented agency-wide for staff who manage contracts within HCA programs.

This position is responsible for assisting in developing and maintaining HCA’s contracting policies and procedures.

The Contracts and Procurement Manager is authorized to make decisions regarding acquisition/contract policy and procedure and has the flexibility to interpret those policies and procedures to the best advantage of the Heath Care Authority. The position is a leader and actively participates in agency-wide quality improvement projects. The position performs legislative bill analysis and tracks pending legislation and may be assigned to draft legislation.

Some of what this position does:

  • Supervises a unit of 7 professional staff responsible for procurement and development of performance based contracts for all of HCA’s Medicaid and Behavioral Health contracting and purchasing needs.

  • Responsible for development of procurement processes and contracts developed by the position and staff reporting to the position.

  • Develops, manages and delivers contract, legal, or policy training and briefing materials, in person or i n writing, to executives, managers and line staff, including contracts management training.
  • Researches laws, rules, policies and procedures related to the development and execution of procurements of all types used by HCA, including the interpretation of published federal or state rules or requirements in order to accurately advise agency staff.
  • In conjunction with the Contracts Administrator, develops a strategic business plan for the agency’s contracting and procurement functions and implements successfully.
  • Analyzes bills and legislation as they pertain to contract and procurement for the agency and informs executive leadership of any potential benefits or challenges from proposed legislation.

  • Participates in cross-divisional sub recipient/sub award and grant workgroups.

  • Analyzes federal Notices of Award to ensure pass through requirements are outlined in subawards. *Required Qualifications: * 5 years advanced/senior/expert level state government or closely related private sector experience procuring, negotiating, administering or terminating contracts, in addition to any experience substituting for desired educational qualifications; AND Bachelor's degree involving major study in business administration, public administration, contracting, business law, commerce, mathematics, statistics, economics or closely allied field.

A Master's degree in one of the above academic disciplines may be substituted for one (1) year of experience;

A law degree is highly preferred and must be from an accredited college or university approved by the Washington State bar Association may be substituted for two years of experience and the required education.

Preferred/Desired Qualifications:

  • Exceptional organizational skills as this position deals with large volumes of contracting work;
  • Experience working with Medicaid or the Behavioral Health industry;
  • A law degree from an accredited college or university approved by the Washington State Bar Association;
  • Demonstrated ability to problem-solve, prioritize workloads, meet deadlines, and provide independent strategic direction/decision making;
  • Handles Customer Service questions and complaints in a pleasant and professional manner;
  • Meets commitments, works independently, accepts accountability, stays focused under pressure;
  • Deals with others in a straightforward and honest manner, is accountable for actions, maintains confidentiality, and supports agency values;
  • Gives the appropriate attention to detail and accuracy, has a commitment to excellence, strives for continuous quality improvement;

* * Two or more years of project management experience; * Two or more years developing and providing training; * Supervisory experience including conducting employee performance reviews; * Ability to clearly communicate complex information, verbally and in writing to a non-technical audience; * Excellent interpersonal skills; * Experience with federal grants and subawards.

ABOUT HCA The Washington State Health Care Authority (HCA) is committed to whole-person care, integrating physical health and behavioral health services for better results and healthier residents. HCA purchases health care for more than 2.5 million Washington residents through Apple Health (Medicaid), the Public Employees Benefits Board (PEBB) Program, and the School Employees Benefits Board (SEBB) Program. As the largest health care purchaser in the state, we lead the effort to transform health care, helping ensure Washington residents have access to better health and better care at a lower cost.

What we have to offer:

  • Meaningful work with friendly co-workers who care about those we serve Voices of HCA
  • A clear agency mission that drives our work and is person-centered HCA's Mission, Vision & Values
  • A healthy work/life balance, including alternative/flexible schedules and mobile work options.
  • Infants in the workplace Infants at the Workplace Video
  • A great total compensation and benefit package WA State Government Benefits
  • _A safe, pleasant workplace in a convenient location with restaurants, and shopping nearby. _
  • Tuition reimbursement.
  • _And free parking! _

About Olympia and Washington State Washington State offers a total work/life package of pay, benefits, flexibility, and workplace opportunities to help you get the most out of your career and out of life. Washington State is a great place to work, play, and be a part of a community, offering quality of life that is unsurpassed. From the high energy urban center of Seattle, one of the nation's top ranked cities, to the more relaxed pace of our rural communities, Washington's distinctive Northwest lifestyle blends a progressive, creative culture with a casual nature.

*How to Apply: * Only candidates who reflect the minimum qualifications on their NEOGOV profile will be considered. Failure to follow the application instructions below may lead to disqualification. To apply for this position you will need to complete your profile and attach:

  • A cover letter that specifically addresses how you meet the qualifications for this position
  • Current resume
  • Three professional references, including a minimum of one past supervisor If you have questions about the process, or need reasonable accommodation, please contact the recruiter before the posting closes. Please note:

Washington State is an equal opportunity employer. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may call the Human Resources Office at 360.725.1180 or email

*Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. *

Salary: $79,332.00 - $90,000.00 Annually

Location: Thurston County – Olympia, WA

Job Type: Full Time - Permanent

Department: Health Care Authority

Job Number: 2020-07692

Closing: Continuous

Agency: State of Washington

Address: View Job Posting for Agency Information View Job Posting for Location, Washington, 98504

Phone: View Posting for Agency Contact