HP Inc. Board and Governance Operations Specialist in Olympia, Washington
HP’s Global Legal Affairs (GLA) organization is seeking a Board and Governance Operations Specialist. This role will be responsible for assisting with the day-to-day planning, operations, processes, and procedures that support the work of HP’s Board of Directors and its Committees and the work of the internal stakeholders who also play a role in supporting the work of the Board and its Committees. In addition, this role assists the GLA Corporate team with (i) with all aspects of HP’s corporate governance structures, policies, and procedures and (ii) mergers, acquisitions, and integrations.
This role reports to the Director, Board and Governance Operations. This role will also work closely with the SVP and Deputy General Counsel – Corporate and other members of the GLA corporate team.
Previous Board and Committee Operations or Corporate Secretarial experience is desirable but NOT required. The ideal candidate for this role will be a generalist, exceptionally organized, process oriented, attentive to detail, and able to work collaboratively and cross functionally, conduct research, and communicate and write and present in a manner fit for executive and director-level communications. The ideal candidate will also be comfortable with software and technology and have experience with MSOffice, Teams, Zoom, SharePoint, and DocuSign, as well as experience with (or able to learn) Diligent Board Portal.
Board Operations and Corporate Governance
Assist with a variety of corporate secretarial and corporate governance activities.
Design, document, and follow key corporate secretarial and corporate governance processes and procedures.
Work cross functionally and collaboratively to assist, organize, and facilitate the work of various internal stakeholders who support the work of the Board and its Committees.
Prepare, update, and manage Board and Committee annual calendars and activity plans.
Prepare drafts of Board and Committee meeting agendas, notices of meetings, meeting materials, whitepapers, resolutions, consents, and minutes.
Prepare and manage the planning, preparation, and review calendar for each meeting cycle.
Liaise with Board and Committee meeting presenters and contributors.
Manage the organization and posting of Board and Committee meeting materials using SharePoint and Diligent Board Portal.
Assist with Board and Committee meeting logistics and other arrangements.
Manage Board and Committee records.
Manage tracking of Director attendance and assist with Director compensation.
Assist with Board-related proxy disclosures.
Manage service provider and vendor relationships.
Mergers, Acquisitions & Integrations
Assist with due diligence, as necessary.
Assist with creation and distribution of external and non-disclosure agreements.
- 5+ years of relevant experience
Knowledge and Skills
Independent and self-directed; a proactive self-starter.
Strong attention to detail.
Process design, documentation, and improvement (automation of manual processes a plus).
Strong project management skills.
Excellent oral communication, research, writing, and editing skills.
Presence and influence – the ability to plan and facilitate a meeting that may often include executive-level employees.
Collaborative and congenial; able to work effectively and diplomatically across functions.
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To learn more about our commitment to a group of diverse thinkers visit ourwebsite (https://www.hp.com/us-en/hp-information/about-hp/diversity.html) .
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