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Aston Carter Project Accountant in Mukilteo, Washington


General Position Summary: Review contracts and interpret contract for billing and administrative requirements. Process and prepare billings based on contract requirements. Essential Job Functions: 1. Issue billings based on contract and costs to date or schedule of values. 2. Review/interpret job cost information to incorporate all applicable costs. 3. Submit invoices for supervisory and project management approval of charges before issuance to the customer. 4. Process job cost substantiations 5. Process and maintain incoming/outgoing contract and subcontract documents, billing requests and correspondence. 6. Review contracts and proposals to identify billing rates. 7. Review and process subcontract documents including compliance for individual subcontracts. 8. Process budget entries for projects as well as maintain oversight of project phase codes. 9. Process and assemble contractually required administrative documents including certified payrolls, union affidavits, work recovery, etc. 10. Process requests for insurance certificates. 11. Make collection calls, update notes in AR, reconcile billing discrepancies, and escalate issues to management. 12. Process and calculate billing rates for final review consistent with company policy and procedure. 13. Prepare reports and analysis in preparation of external billing audits. 14. Regular attendance and promptness are considered part of each employee's essential job functions. 15. Review/process subcontractor invoices and lien waivers. Secondary Job Functions: 1. Provide back-up support for other Contract Administrators. 2. Routine filing/tracking of customer data. Main Target Responsibilities: Project Set up in the system, billing projects, subcontracts, providing customer required back up - FOCUS. MINOR - subcontractor invoices, sub payment batches. BILLING CUSTOMERS - Month cycle - 270 open projects split between 3 contract administrators 90 each.


viewpoint, Accounting, contract administration, Project accounting, Construction, Reporting, Job costing

Top Skills Details:


Additional Skills & Qualifications:

Education Requirements: - Needed to Perform the Essential Duties of the Job: 3-5 years relevant billing, accounting and/or construction experience. Requires up to 3 months on- the- job training to learn our company’s specific procedures. Specific Skills Required to Perform the Essential Duties of the Job: 1. Ability to communicate effectively with a variety of people in person, by phone, by e-mail and in writing. 2. Intermediate Excel skills. 3. Must understand the principles of contracts in general and as applied to construction. 4. Ability to read and identify specific contract language in order to produce accurate billings. 5. Ability to build a positive rapport with clients 6. Professional and ethical 7. Good organizational skills 8. Willing to work as a team and with other employees. 9. Ability to schedule, communicate and meet deadlines. 10. Flexibility to change gears and re-prioritize tasks under pressure 11. Aptitude for working with computers 12. Advanced ability to analyze and solve problems 13. Ability to use discretion when dealing with confidential information 14. Ability to perform with limited supervision

Experience Level:

Intermediate Level

About Aston Carter:

At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email ( for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.