Job Information
Mindful Support Services Accounting Clerk in Mountlake Terrace, Washington
Who We Are:
Mindful Support Services is a mental health organization focused on business-to-business support for independent therapy and psychiatric private practices. Since 2011, we have been providing administrative and organizational services to simplify the processes of sourcing, marketing, and billing with patients and insurers. Our teams support 1,500+ mental health providers and over 20,000 patients per week across 16 locations and virtually via Telehealth.
We are a company dedicated to the complex mission of improving access to high quality mental healthcare in our community. We are driven by our tenets of respect, authenticity, collaboration, and perseverance and instill these qualities into everything we do.
About the Role
The Accounting Clerk will work with other members of the finance/accounting team to develop and manage the Company’s accounts receivable (AR) and accounts payable (AP) processes. The clerk will play a significant role in ensuring timely and accurate financial record-keeping. Proficiency in accounting software and a commitment to excellence in financial operations is essential. The accounting clerk must embody a service-oriented mindset toward both external and internal stakeholders.
Responsibilities:
Accurately prepare and issue invoices to providers ensuring compliance with company policies.
Monitor incoming payments and apply them correctly using Sage accounting software.
Actively follow up on overdue accounts with professionalism to maintain strong client relationships.
Maintain organized and up-to-date records of AR transactions.
Review and verify vendor invoices for accuracy, ensuring alignment with Mindful’s policies and procedures.
Process vendor payments in a timely manner using checks or electronic payment systems.
Reconcile vendor accounts and address discrepancies promptly.
Accurately record AP transactions in accounting software and maintain proper documentation.
Assist with monthly, quarterly and year-end closings through the preparation of account reconciliations.
Generate financial reports to provide insights into AR and AP performance.
Collaborate with team members to improve financial processes and support overall business goals.
Requirements
Skills and Qualifications
Experience with accounts receivable and accounts payable processes and controls, 2-4 years preferred.
Proficiency in accounting software such as Sage Intacct or similar ERP software preferred.
Thorough knowledge and strong proficiency with Microsoft Office tools, especially Excel and Outlook.
Strong attention to detail and accuracy in all financial tasks.
Excellent organizational and time-management skills and a commitment to meeting deadlines.
Effective written and verbal communication skills, with an ability to work well with clients, vendors, and internal teams.
High school diploma or equivalent; an associate degree in accounting or finance is preferred.
Core Competencies
Interpersonal skills necessary to deal with a diverse group of individuals and ability to establish strong cooperative working relationships.
Ability to work both independently and as part of a team.
Ability to succeed in a high-growth, high-transaction environment. Recognizes urgency in solving problems and prioritizing critical work while remaining calm under pressure.
Ability to maintain organized record keeping documents and working environment.
Proven ability to maintain discreet and confidential handling of sensitive information.
The responsibilities described are not intended to be a comprehensive list of requirements for this job. Responsibilities, duties, and activities may change at any time with or without notice
Benefits
Compensation and Benefits:
75% employer covered Health, Dental & Vision benefits plan
401(k) savings plan with employer matching upon eligibility
8 paid holidays
15 PTO days accrued annually
Professional and career development opportunities
Compensation evaluated with opportunities for advancement
Job Type: Full-time, Fully In-Office
Pay: $55,000 per year
We are an equal opportunity employer committed to creating a progressive workplace based on teamwork, integrity, and customer service. We are committed to cultivating the long-term professional potential of our team. Background check required for employment.