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Aston Carter Executive Assistant To President in Lynnwood, Washington

(Job Description)

Large mechanical construction contracting company in Lynnwood, WA is currently hiring for an Executive Assistant who will directly support the President of the company. This position is looking for an amazing assistant who will show the leader on what it looks like to give up control, accept help, and utilize the support to the highest level. This individual needs to be hungry, creative, and supportive.

(Position Details)

Title – Executive Assistant to the President

Pay – $75k/yr. - 95k/yr. (all depending on relevant qualifications, industry, and tenure)

Schedule – Standard Monday - Friday Morning Shift

Location – Lynnwood, WA (100% Onsite)

(Responsibilities)

  • Oversee the President's calendar, prioritize inquiries and requests, resolve conflicts, and make recommendations to ensure smooth daily operations.

  • Perform a wide range of administrative duties to support the President's leadership, including assisting with special projects, creating complex documents, reports, and presentations, preparing information for meetings, composing correspondence, managing contact lists, and arranging travel.

  • Function as the main point of contact for internal and external parties regarding all matters related to the President, including highly confidential or critical issues. Conduct research and prioritize actions, referrals, or responses, reflecting the President’s style and organizational policy. Communicate directly on behalf of the President.

  • Serve as a liaison and support the Board of Directors. Manage coordination for Board meetings and events, including scheduling, drafting agendas, compiling, and distributing materials.

  • Collaborate closely with the President to keep them informed of upcoming commitments and responsibilities and follow up, as necessary.

  • Coordinate all Board meetings, QBR’s and retreats and assist with other meetings and events as required.

  • Function as a "gatekeeper" and "gateway," facilitating smooth communication between the President and the team, demonstrating leadership to maintain credibility, trust, and support with the organization.

  • Collaborate with the Board of Directors to coordinate the President’s outreach activities. Follow up on contacts made by the President to nurture ongoing relationships.

  • Maintain discretion and confidentiality in interactions with the President and Board members.

  • Book travel arrangements and accommodations for all employees.

  • Collaborate on developing and implementing organizational engagement plans, focusing on employee recognition, DEI, and fostering workplace belonging.

(Qualifications)

  • 5-10 years of Executive Assistant experience with prior/current experience supporting c-suite executives (must have qualification).

  • Bachelor's Degree or higher

  • Travel management and expense management experience.

  • Ability to handle complex calendar management.

  • Strong people skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.

  • Expert-level written and verbal communication skills.

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

  • Demonstrated initiative-taking approaches to problem-solving with strong decision-making capability.

  • Emotional maturity.

  • Highly resourceful team-player, with the ability to also be extremely effective independently.

  • Proven ability to manage confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.

  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment .

  • Forward looking thinker, who actively seeks opportunities and proposes solutions.

(Employee Value Proposition)

  • Opportunity to mainly and directly support the President of the company.

  • Outstanding company benefits.

  • Development and growth opportunity.

    For consideration, please apply directly with recently updated resume highlighting the qualifications above.

More relevant/direct skills highlighted on resume, higher consideration for proceeding immediately

Compensation is tied to the Colorado and Washington markets for jobs performed in Colorado and Washington. Other locations may be subject to variances based on location-related factors.

We reserve the right to pay above or below the posted wage based on factors unrelated to sex, race, or any other protected classification.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. This temporary role may be eligible for the following:

· Medical, dental & vision

· 401(k)/Roth

· Insurance (Basic/Supplemental Life & AD&D)

· Short and long-term disability

· Health & Dependent Care Spending Accounts (HSA & DCFSA)

· Transportation benefits

· Employee Assistance Program

· Time Off/Leave (PTO, Vacation or Sick Leave)

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

  • Hiring diverse talent

  • Maintaining an inclusive environment through persistent self-reflection

  • Building a culture of care, engagement, and recognition with clear outcomes

  • Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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