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Lower Columbia College Fiscal Specialist 1 (part-time, Head Start) in Longview, Washington

At a Glance!The Fiscal Specialist 1 is responsible for providing fiscal support in areas such as budget maintenance, payroll, purchasing, travel, expenditure control and/or fiscal analysis within our Head Start/EHS/ECEAP Program.This position is classified as a Fiscal Specialist 1 under State of Washington Classified Job Specification and within the Washington Federation of State Employees for Higher Education. The typical schedule is 19 hours per week with a max of 75 hours per month. Examples of Duties & ResponsibilitiesFiscal Support / Purchasing / Shipping & Receiving *Order program supplies and equipment – research pricing and vendors and then generate all purchase requisitions in the ctcLink system. Purchasing Manager then places orders with vendors based on the information provided by Fiscal Specialist 1. If a credit card can be used to place the order, the Fiscal Specialist 1 does so with the card and then creates the order on in-house form for Director to sign and approve. *Fill orders of classroom bulk supplies for teaching staff and replenish stock of most-used items. *Monitor program inventory and add items that are purchased that need to be tracked per the regulations of Head Start & ECEAP. *Follow-up with vendors to give purchase order numbers and schedule services. *Monitor and maintain fuel vouchers and documentation. Arrange to purchase vouchers and pick up when necessary. *Knowledgeable of cost allocation and allowability of expenses. *Assist Fiscal Analyst 4 with expense monitoring. *Compiles In-Kind contributions monthly and generates monthly reports for Policy Council. *Initiate expense corrections when needed. *Integrally participate in end-of-year close out functions. *Prepare and submit partial payments, i.e.: local utilities, phones, food supplies vendors, etc. Apply detailed accounting structure to partial payments per program cost allocation plan. Post to tracking worksheet for month-end reconciliations. *Monitor billing status of various on-going services providers (ex: cell phones; copy machines; utilities providers; school districts, etc) and contact providers for resolution when necessary. Verify accuracy of invoices and other accounting documents or records, to include researching, tracking, and resolving accounting or documentation problems and discrepancies. *Sign out purchasing cards and insure proper approvals are obtained, process receipts upon return of card and apply detailed accounting structure to purchasing card charge slips per program cost allocation plan. *Custodial Lead of program’s petty cash fund. Responsible for reconciling and reimbursing fund. *USDA –Participate in annual training; compile necessary data and materials and prepare and submit annual funding application; prepare and submit monthly billings from meal count data provided by Program Coordinator (CM). *Monitor travel expense vouchers for reimbursements to staff for mileage. *Back-up for making travel arrangements, registering staff for trainings and processing payment for Portable Background Checks if needed. *Monitor Time & Effort Reporting sheets for staff that are paid out of more than one funding source and are required to do them. Notify staff each year who need to do so and prepare a new form for each to use. Typical QualificationsMinimum Qualifications *AA degree in Business Management or Accounting. *Two years of applicable fiscal experience OR