Job Information
JH Kelly Accounts Payable Specialist - Join Our Growing Team! in Longview, Washington
Our JH Kelly Accounting team is expanding and growing!
Due to our continued and increasing business demands,
we are seeking an additional Accounts Payable Specialist
to join our Corporate Accounting Team in Longview, WA
About Us: Celebrating over a century of excellence, JH Kelly, LLC is a fourth-generation family-owned construction company and a recognized industry leader. With offices in Vancouver, Longview, Seattle, Bellingham, Washington, and Milwaukie, Oregon, we specialize in commercial and heavy industrial projects. Our exceptional team, honored with national safety and quality control awards, thrives in a dynamic and family-oriented work environment. Explore our legacy, projects, and opportunities at https://www.jhkelly.com/
Summary: The Accounts Payable Specialist handles high-volume, full-cycle accounts payable tasks, including entering and coding invoices, obtaining approvals, issuing payments, and reconciling statements. Each specialist processes an average of 75 invoices daily, totaling approximately 375 per week. This process involves routing invoices for approval, resolving any issues raised by approvers, and posting invoices once approval is obtained.
We’re looking for a positive, detail-oriented, and results-driven team player with experience in high-volume environments. The ideal candidate will take pride in their work and possess strong problem-solving, documentation, research, and resolution skills, along with the ability to analyze data and multitask effectively. A solid understanding of basic accounting principles is essential.
This is a non-exempt position (eligible for overtime). The candidate must be able to work on-site in our Longview, WA office and will report to the Accounts Payable Supervisor. Schedule: Monday-Friday
Salary Range: $23-$29 per hour (DOE), FLSA non-exempt (OT eligible).
Key Responsibilities:
Execute full-cycle A/P for a large construction company
Ensure all vendor invoices are approved and entered into the system quickly and accurately
Handle the customer service needs of internal business partners
Work with vendors and subcontractors to resolve discrepancies
Perform job closing duties
Perform lien waiver verification, MSAs, addendums, and other subcontractor verifications
Reconcile open POs to help ensure that Job Cost reports are as accurate as possible
Process payments, verifying the accuracy and completeness of all issued payments
Apply sales tax rules; identify exceptions
Prioritize invoices according to cash discount potential and payment terms
Reconcile credit card payments and vendor statements
Compare invoices to purchase orders, prices, terms of payment, and other charges
Scan and archive data
Identify and recommend process improvements
Participate in cross-training
Perform processes and controls correctly and punctually, ensuring company policies are followed
Assist with internal and external audits as needed
Participate in company Kelly Improvement Projects as requested
Assist in establishing, updating, documenting, and executing policies and procedures
Perform additional tasks as requested
Relationships:
Maintain positive relationships with the department, field personnel, and vendors who may have limited understanding of the Accounts Payable and Expense Reporting process
A part of the JH Kelly team, supporting Company-wide goals and objectives
Competencies:
Meticulous attention to detail and accuracy
Strong organizational and planning skills
Ability to organize and manage own work
Above average problem identification and resolution skills
Excellent written and verbal communication skills that build relationships
Strong work ethic, self-starter, and meets deadlines
Ability to perform a very high volume of tasks with speed and accuracy
High aptitude for learning new skills, programs, and processes
A high achiever who excels in a fast-paced, high-intensity environment
Experience / Qualifications:
High school diploma or general education degree (GED)
A two-year accounting degree is preferred
Minimum 3+ years’ accounts payable full cycle experience
Accounts payable experience in a HIGH volume environment
Accounts payable experience in the construction industry specifically in job costing accounting is strongly preferred
Experience with Viewpoint Vista software a plus
Necessary Skills:
Ability to work independently and within a team in a very fast-paced and high-volume environment with emphasis on accuracy, attention to detail, and timeliness
10-key and keyboarding by touch and accuracy with numbers
Ability to recognize priorities and organize workload accordingly
Organized & self-starter
A team approach to the work environment
Analytical skills for expense reporting and special projects
Excellent written and verbal communication skills, including the ability to interact effectively with all levels throughout the Company organization and vendors
Ability to demonstrate considerable tact and diplomacy in dealing with others
Working knowledge of accounting principles and accounting systems
Above average skills using Microsoft Office Suite - Word, Excel, and Outlook required
Commitment to exemplary attendance record
Physical Requirements
This office position requires the ability to sit for extended periods while working at a computer. Candidates must have the ability to perform repetitive tasks such as typing and using a mouse. Occasional standing, walking, bending, and reaching are necessary. The role also requires good manual dexterity and hand-eye coordination for handling office equipment weighing up to 20 pounds. The ability to communicate clearly and effectively, both verbally and in writing, is essential.
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Why Join JH Kelly?
Opportunity to work with cutting-edge technologies and make a significant impact.
Competitive salary and benefits package.
Collaborative and inclusive company culture.
Ongoing learning and development opportunities.
Career growth potential within a rapidly expanding organization.
A commitment to innovation and excellence.
Benefits Package:
Compensation: $23-$29 per hour (DOE), FLSA non-exempt (OT eligible).
Annual Performance Bonuses.
Profit Sharing.
Comprehensive Medical/Vision/Rx – Dental/Ortho coverage (JH Kelly pays 87.5% of total premiums).
Paid Vacation (PTO model) and Holidays.
401K with a 50% company match of the first 6% employee contribution.
Life Insurance, AD & D, STD & LTD – paid 100% by JH Kelly.
Join us on this exciting journey! Apply now and become a part of the JH Kelly legacy.