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Washington State HR Data & Systems Specialist (HRC4) in Lacey, Washington


Human Resources Consultant 4-HR Data & System Specialist Human Resources Statewide- Not restricted to DOC - HQ Tumwater

IMPORTANT NOTE: The official duty station for this position may be flexible dependent upon the top candidate’s location within the state and space availability, to include a home based office.

* To be considered for the first round of interviews please have your applications submitted no later than September 13, 2020*

The Department of Corrections is seeking a highly motivated and qualified individual for a permanent position of Human Resource Consultant 4 (HRC4) – HR Data & Systems Specialist with the Human Resource Information Systems (HRIS) Unit within the Office of the Secretary.

Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all incarcerated individuals can learn to make choices that contribute to a safer society.

This position leads and provides oversight to a centralized team responsible for actions within the Human Resources Management System (HRMS) system for the agency. Additionally, this role oversees the HRMS audit program, HRMS training, and is responsible to communicate enterprise changes that impact HR processes. This position also develops, coaches, guides and supervises HR professionals in providing a full range of services and management of data in the HRMS system and providing other data needs within HR and for the agency. This position reports to the HR Administrator.

This position works under minimal supervision with responsibility for resolving complex and difficult HR issues having broad potential implications. Provides HR metrics and consults with HR, Appointing Authorities and Managers regarding access, display, use and analysis of data to meet business and customer needs. This position requires a high degree of technical, policy and rule expertise, which is essential to the day to day operations and management of the DOC HRMS Unit. This position is also responsible for providing expert level analysis on highly complex, multidimensional HR issues that have statewide or precedent setting impacts.

To begin the online Applica on Process:

Click the green ‘Apply’ button located at the top right corner of this job posting. Sign in or create an account. Be sure to attach the following to your completed application:

  1. A cover letter outlining your qualifications.
  2. A detailed chronological resume.
  3. At least three (3) professional references with a phone number and an email address for each. Click “Accept & Submit” to submit your application.

Incomplete application packages may disqualify you from the process.


Key responsibilities of a Human Resource Consultant 4 – HR Data & System Specialist include, but are not limited to:

  • Manages, leads, and provides oversight to the centralized team keying actions and data into the HR Management System (HRMS).
  • Independently evaluates, responds, and resolves complex HR technical, payroll processing, and HRMS related issues and questions from HR/Payroll professionals and agency technical users having broad potential impacts.
  • Conducts research, analyze policies, laws, rules and develop and implement personnel process improvement strategies and procedures.
  • This position is responsible for evaluating HR systems to include HRMS, HRIS and HR SharePoint sites, Business Intelligence (BI) and Data Warehouse.
  • HR Reporting and Data Analytics expert, tasks include:
  • Producing or overseeing the production of complex, customized reports for use by DOC and HR management.
  • Other duties may include:
  • Serving on project teams related to HRIS functions and expertise.
  • Working in collaboration with and training all HR program areas. Qualifications

*Required Qualifications *

  • High School diploma or equivalent AND

  • Three (3) years of full-time, broad based professional or paraprofessional human resources experience to include four or more of the following areas in a HR capacity (experience in a specified areas may be gained concurrently):

  • Data analysis and reporting
  • Interpretation and/or experience of civil services rules and human resource related policies
  • Corrective and disciplinary actions
  • Classification
  • Labor relations
  • Developing or presenting training or orientation in human resource related topics
  • Employee recruitment and selection
  • Representing the agency in grievances or appeals
  • Workers compensation
  • Consulting and advising management on human resources issues. AND

  • At least two (2) years of broad based professional experience** in human resources, payroll, or a related setting.

  • One (1) year of experience creating and using databases and/or spreadsheets and performance data analysis and data reporting.
  • Knowledge of computer applications, specifically Word and Excel.
  • Understanding of human resource reporting and recordkeeping requirements.
  • The ability to clearly communicate technical issues to non-technical staff and management, both orally and in writing.
  • Competency in consulting, research analysis, oral and written communication, and ability to manage multiple assignments.

*Note: * College-level coursework from an accredited institution whose accreditation is recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA) or foreign equivalent may substitute for year for year up to two years of the broad based professional experience (30 semester or 45 quarter credits is equal to one year).

Desirable Qualifications

  • Expertise in agency data metrics and working with multiple stakeholders related to business needs.
  • Expertise in HRMS and subsequent enterprise level programs in order to assess and provide necessary information and training related to data to include consistency and best practices.
  • Previous work leading a team with specific functions and performing duties related to specialist level expertise.
  • Four (4) years of professional-level human resource experience including assessing and facilitating solutions for human resource problems and issues.
  • One (1) year of supervisory experience in human resources setting. Supervisory experience may be gained concurrently with professional experience.
  • Experience in system design, configuration, testing, and implementation.
  • Experience using Excel advanced functions such as pivot tables, complex formulas or macros.
  • Experience using Access and SQL.
  • Proven ability to develop and deliver training and presentation.
  • Ability to diagnose troubleshoot and fix minor, basic technology problems encountered and reported by users. OR

  • Equivalent education and/or experience may substitute for the above listed required and preferred qualifications. Supplemental Information

Mission: The mission of DOC is to improve public safety by positively changing lives. Our Vision: Working together for safer communities Our Commitment: To operate a safe and human corrections system and partner with others to transform lives for a better Washington.

Our Core Values:

  • Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.
  • Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety. We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.
  • People's safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all.
  • Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.
  • Supporting people's success: Corrections is committed to our community – understanding individuals, instilling hope, embracing change, and providing opportunities

For additional information about the agency, please visit


  • Please include a minimum of three professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.

Phone number AND email address are required for all professional references.

  • All DOC employees are fingerprinted for a criminal history background check.

  • Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.

  • We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.

  • Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

  • Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

  • Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.

  • If this position is included in a Union Shop, employees will be required to become members within thirty (30) days of employment.

We are committed to hiring individuals who possess core diversity competencies:

  • Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.

  • Work effectively with men and women of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethnic and cultural backgrounds.

  • Respectfully acknowledge people's differences and recognize these differences as important and valuable.

  • Promote inclusiveness.

  • Be culturally sensitive and appropriate.

  • Respect and value diverse backgrounds and traditions.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity diversity, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email DOCHQHRRECRUITMENTS@DOC1.WA.GOV or call us at (360) 725-8572. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.

Salary: $4,974.00 - $6,534.00 Monthly

Location: Thurston County – Lacey, WA

Job Type: Full Time - Permanent

Department: Dept. of Corrections

Job Number: 2020-06027

Closing: Continuous

Agency: State of Washington

Address: View Job Posting for Agency Information View Job Posting for Location, Washington, 98504

Phone: View Posting for Agency Contact