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Job Title: Billing Specialist/Invoice ClerkJob Description

This role involves converting orders and shipments placed by the Order Entry Department into invoices using the billing system. Additional tasks include mailing and emailing invoices, scanning support documentation into the system, and entering Credit Memos from hard paper forms into the system. We seek a detail-oriented individual who is highly concerned with accuracy, proficient with systems, and understands the intricacies of customer invoicing and credit memos.

Responsibilities

• Convert orders and shipments into invoices using the billing system.

• Mail and email invoices to customers.

• Scan and upload support documentation into the system.

• Enter Credit Memos from hard paper forms into the system.

• Ensure accuracy and attention to detail in all invoicing and data entry tasks.

• Analyze and add information such as tracking numbers to invoices.

• Reconcile purchase orders and invoices.

Essential Skills

• Invoice processing

• Invoicing

• Microsoft Excel proficiency

• Experience with billing systems

• Data entry skills

• Order entry

• Credit memos

• Customer and shipping billing

• Experience with Acumatica

• Purchase order and invoice reconciliation

Additional Skills & Qualifications

• 1-2 years of relevant experience

Work Environment

This position is onsite in an office space working alongside the Staff Accountant. The role requires a commitment of 40 hours a week for 1 month, with working hours from 7:30 am to 4:00 pm, 5 days a week. The environment is system-generated and routine, with a high volume of invoices (400-500 daily) and Credit Memos (50-75 daily, with an increase towards month-end).

Pay and Benefits

The pay range for this position is $25.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Kent,WA.

Application Deadline

This position is anticipated to close on Mar 31, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.