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Express Employment is looking for an experienced Accounts Payable Specialist for a long-standing local company. The ideal candidate will have experience in full cycle A/P within a construction company and excellent communication. This is a Full time, Evaluation to Hire position.

Compensation: $23-$30 an hour DOE 

Job Summary

The Accounts Payable Specialist performs high volume full cycle accounts payable including entering and coding invoices, obtaining approval, issuing payments, and reconciling statements. This position requires a professional with strong problem-solving skills, documentation skills, research and resolution skills, data analysis and multi-tasking skills and knowledge of basic accounting principles. The successful candidate will be a positive, detailed, and results-oriented team player that takes pride in and ownership of their work.

Primary Duties and Responsibilities

• Execute full-cycle A/P for a large construction company.
• Ensure all vendor invoices are approved and entered in the system quickly and accurately.
• Handle the customer service needs of internal business partners.
• Work with vendors and subcontractors to resolve discrepancies.
• Perform job closing duties.
• Perform lien waiver verification, MSAs, addendums and other subcontractor verifications.
• Reconcile open POs to help ensure that Job Cost reports are as accurate as possible.
• Process payments, verifying accuracy and completeness of all issued payments.
• Apply sales tax rules; identify exceptions.
• Prioritize invoices according to cash discount potential and payment terms.
• Reconcile credit cards payments and vendor statements.
• Compare invoices to purchase orders, prices, terms of payment and other charges.
• Scan and archive data.
• Identify and recommend process improvements.
• Participate in cross-training.
• Perform processes and controls correctly and punctually, ensuring company policies are followed.
• Assist with internal and external audits as needed.
• Participate in company Improvement Projects as requested.
• Assist in establishing, updating, documenting, and executing policies and procedures.
• Perform additional tasks as requested.

• Maintain positive relationships with department, field personnel, and vendors who may have limited understanding of Accounts Payable and Expense Reporting process.

   

Education:

• High school diploma or equivalent certification. Preferred: Associate degree in Accounting or a degree of equivalent level.

Experience:

• Minimum of three (3) years of experience in full cycle accounts payable operations. Preferred: Experience a high volume environment within the construction industry, specifically in job cost accounting.
• Preferred: Experience with Viewpoint Vista software.

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Required Skills:

Ability to work independently and within a team in a very fast-paced and high-volume environment with emphasis on accuracy, attention to detail and timeliness.

10-key and keyboarding by touch and accuracy with numbers.

Excellent verbal and written communication and interpersonal skills, with the ability to interact professionally with employees and vendors at all levels of the organization.

Exceptional organizational and time management skills, with the ability to manage multiple tasks, prioritizing effectively, and demonstrating self-motivation.

Focus on a collaborative and teamwork dri