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Aston Carter Office Assistant in Issaquah, Washington

Description:

At Moss Adams, we champion authenticity. For us, that means fostering a culture of talented people who care—about you, about our clients, and about our communities. Here, you’ll work towards our mission of empowering others to embrace opportunity, growing as a leader along the way. Our firm’s size, middle-market clients, customized career paths, and supportive culture make this a reality. Join a values-driven firm where you’ll have fun while solving complex and interesting business challenges. Introduction to the team The Office Assistant is committed to providing premier client service while performing a wide variety of assignments in a team environment. The Office Assistant has good communications skills, the ability to prioritize workloads and maintain the kitchens and office supplies for the office. General duties include managing space reservations, point of contact for facilities related issues and providing on site Information Technology (IT) support as needed. Individuals who thrive at Moss Adams exhibit the following success skills – Collaboration, Critical Thinking, Emotional Intelligence, Executive Presence, Growth Mindset, Intellectual Curiosity, and Results Focus. Responsibilities: • Manage space reservations via hoteling software system for workspaces and conference rooms • Manage and maintain inventory of kitchen and office supplies, including printer paper and toner supplies • Maintain hoteling offices, workstations and conference rooms, including room set-ups and break down • Place catering orders, including set up for office meeting meals • Provide support for client deliverables as needed • Manage mail, Fed Ex, UPS and courier requests • Act as point of contact for facilities related requests. May utilize property management work order system • Provide reception coverage as required • Provide limited trouble shooting of office equipment and kitchen appliances • Provide limited IT support for office, i.e. conference room AV, video conference equipment support, desktop equipment trouble-shooting • Assist in other projects and responsibilities as assigned

Skills:

Administrative support, Customer service, receptionist & csr, microsoft office, sharepoint, Outlook, Microsoft office suite

Top Skills Details:

Administrative support,Customer service,receptionist & csr,microsoft office

Additional Skills & Qualifications:

Qualifications: • High School Diploma/GED required • Minimum of 1 year of related experience preferred • Must be legally authorized to work in the United States on a full-time basis upon hire. Moss Adams will not consider candidates for this position who require sponsorship for employment visa status now or in the future (e.g., H-1B status) • Proven commitment to providing exceptional client service and ability to build rapport and effectively interface with all levels within the firm • Strong verbal and written communications skills including the ability to articulate information and respond to questions clearly • Proactively manage multiple tasks and prioritize workload to meet deadlines • Ability to interact and team with individuals at all levels • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and SharePoint) and aptitude for learning internal programs and software • Ability to follow-up and address issues in a timely and prompt manner. Informing stakeholders and team members of status • Ability to listen, take instruction and ask clarifying questions as needed to ensure tasks are completed accurately and timely • Strong attention to detail, commitment to producing accurate work • Ability to travel as needed, approximately 5% • May require some overtime hours

Experience Level:

Intermediate Level

About Aston Carter:

At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit AstonCarter.com. Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

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