Job Information
Doyon Government Group Subcontract Administrative Assistant - 2124 in Federal Way, Washington
The Subcontract Administrative Assistant is primarily responsible for the preparation and administration of subcontract compliance for multiple companies, and other activities in support of the administration of government-issued contracts. This is a temporary position, expected to last for at least 3 months
ESSENTIAL FUNCTIONS:
- Support the contracts department with subcontract compliance requirements
- Obtain required compliance documents from Subcontractors and support their efforts in maintaining compliance
- Assist in building relationships with Subcontractors by being pro-active in their government requirements to Doyon
- Track Certificates of Insurance for Subcontractors and their Lower Tiers
- Maintain detailed and organized electronic and hard copies of compliance documents and maintain Vista Software
- Prepare Subcontract Ledger & Compliance Reports
- Provide support for customer/client activities
- General departmental administrative support
Other administrative duties as assigned
KNOWLEDGE, SKILLS & ABILITIES:
- Excellent in organizational skills
- Excellent communications skills
- Proven ability to multi-task and meet deadlines
- Proficiency with MS Office Suite
CORE COMPETENCIES:
- Commitment to Excellence - Identifies what needs to be accomplished and takes action to achieve a standard of excellence beyond job expectations
- Corporate Values - Understands, embraces, and integrates Doyon corporate values into everyday duties and responsibilities
- Customer Service - Identifies and responds to current and future needs by providing excellent service to internal and external customers
- Safety and Security - Promotes a safe work environment for co-workers and customers
- Teamwork - Resourceful team player that builds, strengthens, and maintains collaborative relationships with others inside or outside the organization
JOB SPECIFIC COMPETENCIES:
- Attention to detail - Ensures one's own and other's work and information are complete and accurate
Planning and Organization - Systematically develops plans, prioritizes, organizes and manages resources in order to accomplish business goals within a specific time period
QUALIFICATIONS:
Required
- High school diploma
- Must possess strong PC computer and Microsoft Office software skills
- Two years office administration experience
Preferred
- Basic understanding of federal contracts
- Associate or Bachelor degree
- One-year contract or subcontract administration experience
Construction company or government contract experience
SALARY & BENEFITS: Hourly salary range for this position is $20.00-$25.00. Exact compensation will vary based on skills, experience, education, certifications, and work location. Employees are eligible to enroll in medical, vision, dental, flexible spending, employee assistance program, group and voluntary life and disability insurance and 401(k) retirement plan. Paid Time Off, 10 paid holidays, 5 bereavement and 10 jury duty paid leave. PREFERENCE STATEMENT: Doyon grants preference to qualified Doyon Shareholders first, and second to qualified shareholders of other Alaska Native corporations that grant a similar preference in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training. REASONABLE ACCOMMODATION: It is Doyon's business philosophy and pr