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PDS Tech Inc Transactional Accounting Manager in Everett, Washington

PDS Tech is currently seeking a Transactional Accounting Manager for our client in Everett, WA

Primary Responsibilities

Works with the Controller in providing management for Transactional Accounting including Accounts Payable, Accounts Receivable, and Payroll Processing.

Scope includes staffing; regulatory, payroll tax, and J-Sox compliance; banking and vendor management; GL reconciliation, analysis, and reporting.

Responsibility encompasses achieving department objectives with quality and timeliness while seeking continuous improvement in department processes and outcomes.

Essential Functions

Process: Lead department staff in identifying opportunities and developing processes for continual improvement (all outcomes including cost, speed, customer satisfaction, compliance with company and regulatory requirements). Control annual departmental budget. Fulfill responsibility for financial reporting as it relates to their functional area and ensure that their employees understand the importance of complying with internal control objectives and defined activities.

Accounting: Performs, prepares, and / or supervises the following:

-Routine accounting functions including internal control, processing of sales, accounts receivable, accounts payable, payroll, cost accounting, fixed assets, general ledger, and payroll tax reporting.

-Periodic activity reporting in timely and accurate manner for internal and external users.

-Financial procedures, documentation and schedules for external auditors and J-SOX compliance.

-Supporting data and / or final tax returns such as B&O tax returns, excise tax returns, foreign person’s withholding tax returns, and payroll tax filings.

-Testing and validation as part of computer systems change management.

Supervisory Responsibilities :

Directly supervises employees in the Transactional Accounting Department. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, rewarding, and disciplining employees with Controller support; planning, assigning, and directing work; training employees and appraising performance; addressing complaints and resolving problems.

Desired Job Experience Education and/or Experience :

Position requires completion of relevant training such as a bachelor’s degree in Accounting or Finance or compensating experience and 4 years’ accounting experience or equivalent and 2 years’ supervisory experience or equivalent. Coordinate with Controller to achieve ongoing, personal vocational growth.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty to the established department standards (i.e., meet published metrics). The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

  • AP-Daily monitoring of AP shared email

  • AP-J-Sox Management review of processed payments by check, wire, petty cash, and ACH

  • AP-Prepare net settlement for client’s wire detail

  • AP-Process payments by check, wire, and ACH

  • AP-Processing freight Invoices

  • AP-Processing monthly statements for credit cards

  • AP-Processing non purchase order invoices & payment vouchers

  • AP-Processing Project and General Travel Expense Reports

  • AP-Processing purchase order invoices & related adjustments (DM)

  • AP-Supplier account setup and maintenance (W-9 & WBEN 8)

  • AR-Assistance Cash Receipts processing

  • AR-Collections

  • AR-Customer Account Maintenance in Epicor & SPMS

  • AR-Daily monitoring of AR shared email

  • AR-Processing cash receipt entries for customer payments deposited to bank accounts

  • AR-Processing Invoices & Adjustments

  • Daily monitoring of banking activity

  • Document and/test compliance internal control (Japanese regulations, "J-SOX")

  • PR tax reporting for WA L&I

  • PR tax reporting using ADP tax services

  • PR-Daily monitoring of PR shared email

  • Prepare standard and non-routine journal entries

  • Prepare supporting schedule for parent company, auditors, government surveys, business insurance, tax preparers

  • PR-Manage ADP VISA cards system

  • PR-Manage collection & approval of time records in HCMs

  • PR-Manage employee's access to ADP web site

  • PR-Manage export of Employment records from HCM to ADP

  • PR-Manage export of time records from HCM to ADP

  • PR-Processing 401k data files and uploading to 401k record keeper

  • PR-Processing PR related General Ledger journal entries

  • PR-Processing PR supporting workbooks

  • PR-Processing PR using ADP WFN

  • Reconcile and analyze simple to moderately complex General Ledger Accounts

  • Reconcile and coordinate transactions with subsidiaries and parent companies

Physical Demands :

Must be able to read physical and electronic records. Must be able to participate effectively in on-line meetings. Must be able to processes paper records and operate office machinery such as stapler, printer / copier / scanner. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

All external hiring is contingent upon the successful completion of a pre-employment drug screen and a criminal background check.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

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