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Job Title: Payroll Specialist

Job Overview: Responsible for processing payroll for US and Canadian employees on a bi-weekly basis, including handling off-cycle payments. Ensure accurate and timely payroll processing in compliance with payroll schedules and regulatory requirements.

Key Responsibilities:

• Collect and process payroll data for all employees, adhering to payroll schedules and regulatory standards.

• Assist managers with maintaining accurate time and PTO records.

• Audit payroll records and resolve discrepancies with employees or managers.

• Respond promptly to payroll-related inquiries from employees, former employees, and management.

• Investigate and address payroll questions related to employee compensation, garnishments, policies, and taxes.

• Handle phone and email inquiries regarding Verification of Employment (VOEs).

• Process bi-weekly expense reimbursements.

• Manage wage garnishments and child support orders.

• Prepare payroll journal entries on a bi-weekly and monthly basis.

• Generate and review payroll reports, conducting accuracy checks.

• Work with the People & Culture team to enhance payroll processes.

• Contribute to payroll initiatives and departmental goals.

• Assist with year-end payroll tasks.

• Perform other duties as assigned.

Required Skills:

• At least 2 years of payroll experience, including processing payroll for 500+ employees in multiple states.

• Ability to maintain confidentiality and professionalism.

• Basic knowledge of payroll, including taxes and garnishments.

• Proficiency in payroll processing, journal entries, month-end procedures, and payroll accounting.

• Experience with payroll software such as UKG, UltiPro, Kronos, or ADP.

• Associate degree in a related field or equivalent experience.

Additional Skills & Qualifications:

• Ability to work accurately in a fast-paced team environment.

• Strong critical thinking skills, collaboration, and commitment to continuous improvement.

• Excellent written and verbal communication skills.

• Proficiency with MS Office products, particularly Excel and Outlook.

Work Environment

The work environment is fast-paced, requiring accuracy and attention to detail. You will use various payroll software such as UKG, UltiPro, Kronos, and ADP, as well as MS Office products, particularly Excel and Outlook. Collaboration with the People & Culture team is essential to optimize payroll processing.

Pay and Benefits

The pay range for this position is $33.00 - $36.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Everett,WA.

Application Deadline

This position is anticipated to close on Mar 15, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.