Fortive Corporation Executive Assistant in Everett, Washington
Under general direction and in accordance with all applicable government laws, regulations and ASP policies, procedures and guidelines, this position:
Book appointments, managing to-do and maintaining frequently changing calendar through Outlook.
Make sure the executive's day is organized and productive.
Coordinate all aspects of executive level appointments, meetings, receptions and conference calls, including booking of rooms, ordering of food, disseminating of materials, working with other administrative staff, etc.
Book and/or coordinate travel arrangements including both domestic and international travel (air, ground, hotels, dining, and tours, etc.).
Prepare Executive for meetings by clarifying purpose of each meeting, prepare agenda, pull background materials and prepare briefing documents. Following meetings, help coordinate additional administrative support whenever necessary, conduct follow-up tasks or activities, and ensure timely completion of commitments made.
Create and/or assist with the creation and modification of presentation materials, spreadsheets, and other various documents using Power Point or other software programs.
Serve as gatekeeper of the Executive's time, schedules, and information while maintaining a courteous manner.
Prepare, reconcile, and track expense reports.
Partner with the Executive team and other Executive Assistants to create a seamless support environment.
Create and manage purchase orders, support ECO/ECR process
Responsible for communicating business related issues or opportunities to next management leve
Performs other duties assigned as needed
Bachelors or Associates Degree preferred.
Years of Related Experience :
8+ years of previous experience supporting senior executives.
Knowledge, Skills, Abilities, Certifications/Licenses, and Affiliations :
Proficiency with Microsoft Office: Outlook, Excel, Word, PowerPoint, and SharePoint
Strong project management skills. Detailed planning, time management, and organizational skills
Exceptional written, verbal and interpersonal communication skills.
Time management – You understand and meet deadlines and time sensitive issues in a fast-paced environment
Interpersonal skills – You’re a relationship builder – with the assistant community as well as with internal/external leaders and other team members
Professionalism – You maintain confidentiality and act with discretion and a high degree of maturity with senior leadership
Adaptability – You learn quickly an adopt new technologies. You can also change direction as needed and perform with unanticipated interruptions or pressures.
Collaboration – People describe you as a team player; willing to jump in and do the work needing to be done.
Fortive (http://www.fortive.com/) is a global family of more than 20 industry-leading industrial growth and technology companies, united by a shared purpose: to make the world stronger, safer, and more effective by providing essential technology for the people who accelerate progress. Here, you get the excitement of a “startup” with the stability and predictability of an organization strongly grounded in its roots and with a proven track record of growth. There’s no limit to what you can learn, or the impact you can make: for you, for us, for growth.
Come join our team at Advanced Sterilization Products (ASP) and be part of a global leader in infection prevention solutions for the healthcare industry. With advanced products, technologies, and workflows for medical sterilization and disinfection, ASP is dedicated to defending the lives of patients, families, healthcare workers, providers, and communities. Add your talent to our extraordinary team and help us in our mission to make healthcare safer for everyone. ASP is based in Irvine, California with core sites in Everett, Washington and Schaffhausen, Switzerland plus many more offices around the world.
"The company in which you have expressed employment interest is a subsidiary or affiliate of Fortive Corporation. The subsidiary or affiliate is referred to as a Fortive Company. Fortive Corporation and all Fortive Companies are equal opportunity employers that evaluate qualified applicants without regard to race, color, national origin, religion, ancestry, sex (including pregnancy, childbirth and related medical conditions), age, marital status, disability, veteran status, citizenship status, sexual orientation, gender identity or expression, and other characteristics protected by law. The "EEO is the Law" poster is available at: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf. Individuals who need a reasonable accommodation because of a disability for any part of the employment process should call 1-866-272-5573 or e-mail firstname.lastname@example.org to request accommodation."
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