Job Information
Providence St. Joseph Health Executive Assistant in Everett, Washington
Description Executive Assistant (260851) Schedule: FTE 1.0, Mon - Fri: 8:00AM - 5:00PM PST, Onsite, Day Provides executive and administrative support to the Providence General Foundation and the Foundation's Board of Directors. Assists the Chief Philanthropy Officer with ongoing board management and communication, financial management and oversight, intake and acknowledgement of philanthropic gifts and general office support for the entire foundation team. Providence caregivers are not simply valued - they're invaluable. Join our team at Providence St. Peter Hospital and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them. Providence Regional Medical Center Everett received the HealthGrades Distinguished Hospital Award for Clinical Excellence four years in a row. Executive & Office Support Duties: Assist Chief Philanthropy Officer (CPO) with calendaring, board management, budgeting and accounts payable, and financial reporting. Board Management Assistance Assist CPO with Board Member communication, term management, and compliance Assist CPO with Board Meeting facilitation (scheduling, agendas, minutes, Zoom) Facilitate logistics of board meetings, board retreats, socials, and other board events Assist with funding requests from Providence departments and community and follow up after grants are awarded to report impact Greet visitors to Foundation Office, answer and transfer phone calls, monitor USPS mail and general foundation emails and inquiries Assist CPO in maintaining Foundation Policies, Bylaws, and other governance documentation Order office supplies and maintain overall professional office environment of Foundation Office Support Foundation team members in fundraising efforts and event coordination Special projects as assigned. Financial & Data Support Duties: Assist CPO with development and monitoring of Foundation budget Intake of gifts (cash, checks, online, payroll deduction, and event giving) and liaison with System Shared Services to ensure accurate entry of gifts in donor database Process donor gift receipts Process Accounts Payable and intra-departmental distributions using Financial Edge Software. Monitor Foundation banking accounts, make bank deposits, and manage transfer of funds Assist CPO with collecting data for Annual Financial Audit, 990, and 1099 reporting Update donor information in donor database (DREAM) Run donor database queries and reports Required Qualifications: 5 years Providing administration or office support for management or teams, preferably in the healthcare field Calendar Management experience Experience in managing multiple tasks efficiently in a busy work environment Preferred Qualifications: Bachelor's Degree 2 years Board / Committee support experience Project and Database Management experience Maintaining internal processes, shared digital platforms Experience with SharePoint, OneDrive, FinancialEdge, Boardvantage, Donor Databases 1 year experience supporting an executive or senior director level leader Why Join Providence? Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities. Accepting a new position at another facility that is part of the Providence family of organizations may change your current benefits. Changes in benefits, including paid time-off, happen for various reasons. These reasons ca