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BMC - Building Materials and Construction Solution Administrative Specialist in Everett, Washington

Administrative Specialist

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Job Description

If you’d like to become part of an exciting, fast-paced organization, BMC is the company for you! Military and Veterans encouraged to apply.

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At BMC, the reliable Administrative Specialist keeps things running smoothly with their tireless attention to detail. This individual compiles and produces reports, maintains systems, and relieves management of administrative detail.

Major Responsibilities:

  • May specialize in one or more technical areas, and may act as a lead.

  • Compile and maintain records of business transactions and office activities, including A/P, A/R, daily voucher reports, payroll hours, bid quotes, and other general ledger information.

  • Compile department studies, statistical reports, and special projects.

  • Draft memos, letters, and other correspondence for signature.

  • Maintain files and filing systems.

  • Answer telephone and direct calls, if necessary.

  • Monitor and reorder office supplies for department.

  • Process customer accounts, credit checks, and construction loans.

  • Reconcile petty cash, DVARs, and accounts receivable ledgers.

  • Input accounts payable, accounts receivable, and general ledger information.

  • May be responsible for the maintenance and upkeep of new software programs, computer security, and computer training of employees.

  • May act as the location's credit contact with responsibility for accounts receivable.

  • Assist with customer sales and service.

  • Log and receive purchase orders; clear out Daily Variance Activity Reports (DVARs); verify discrepancies between purchase orders and vendor invoices.

  • Receive and list monies on account.

  • Generate correction and credit invoices for customer accounts.

  • Assist with credit references and processing credit applications.

  • Contact customers on credit applications, billings, collecting on accounts, and in setting up new accounts.

  • Finalize weekly payroll figures; record details regarding paid and unpaid leaves.

  • Demonstrate a commitment to the quality improvement process and the philosophy of continuous improvement.

  • Identify and respond actively and with sensitivity to the needs of all customers.

  • Participate as a team player in all phases of the organization.

  • Open and responsive to change.

  • Personally provide customers with knowledgeable, courteous, and prompt service at all times.

  • Comply with all Company policies and procedures.

  • Adhere to the Company’s safety standards and enforce safety regulations.

    Required Skills

  • Minimum Education: High School Diploma or GED.

  • Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.

  • Ability to write reports, memos, and correspondence.

  • Exceptional Excel skills.

  • Ability to define problems, collect data, establish facts, and draw valid conclusions.

  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

  • MS Office and Tech-savvy.

    Required Experience

  • Minimum Experience: At least 3 years of related experience; or equivalent combination of education and experience.

    Benefits Overview (

    Job Location

    Everett, Washington, United States

    Position Type