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Central Washington University Secretary Senior for Theatre Arts and Film in Ellensburg, Washington

Job SummaryProvides administrative support to the Department of Theatre Arts, Film Program, and Liberal Studies Program by reviewing, controlling, prioritizing and coordinating work for the Chair and Program Director. The majority of work includes duties such as complex clerical assignments, scheduling, establishing and maintaining records, assisting faculty, staff, and students with assignments, responding to inquiries for the office, and fiscal support for all areas in the department and respective programs. This position also includes coordination and execution of events for the department and respective programs. All employees are expected to support CWU’s commitment to diversity and to bring and support inclusion into the university environment.Job DutiesSecretarial Support for Theatre Arts, Film, and Liberal Studies:-Maintain calendar(s) and appointments, schedule and arrange meetings and/or classes.-Assist department chair/program director with course scheduling, course rotations, analyzing course data, and compiling reports related to classes.-Answer telephone(s); receive and refer visitors including university personnel, students, and/or the public.-Screen and distribute mail and messages, distribute records, office supplies and other materials; receive and maintain inventory.-Performs complex secretarial duties such as independently planning, organizing and prioritizing work, developing travel itineraries, compiling reports, studies, applications, and developing, modifying and/ormaintaining data base management, office record keeping, or filing system(s); coordinate office operations; resolves problems.-Respond to inquiries regarding departmental/University procedures and services; identify issues, provide options, fulfill services, exercise knowledge of procedures to assist others.-Prepare correspondence, meeting notices and agendas, reports, schedules, etc.; proofread material; take notes; maintain all minutes and agendas for any department meetings as required.-Prepare contract requests, standard agreement, requisitions, and forms associated with faculty, guest speakers, and supplemental appointments.-Apply departmental/university policies and procedures as they relate to areas such as: payroll, travel, budget, HR, etc.-Establish and maintain manual and electronic filing systems; post information to various electronic or manual records according to procedures and standards; maintain records in accordance with records retention.-Perform complex word processing tasks; use spreadsheets and database software to develop and maintain records; prepare spreadsheets involving the development of formulas.-Manage department travel to include arrangements and reimbursements.-Assist in the coordination and implementation of events sponsored by the department through catering, graphic design, distribution of advertising, scheduling, and other event-related procedures.-Maintain department web pages and social media outlets.-Maintain brand aesthetic according to university policy.-Manage and maintain department email and correspondence lists.-Supervision of office student employees to include posting of positions, approval of time, delegation and/or task assignments, etc.-Assist department with hiring of students, faculty and staff.Fiscal Support:-Produce and maintain timely and complete budget and forecasting reports, communicate findings and distribute reports to department chair and program director monthly or as needed.-Maintain, monitor, evaluate and reconcile budgets and fiscal records;-Recognize inconsistencies; identify problems and initiate corrections; to include but not limited to charge credits, journals, reforecasting, etc.-Assi

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