Job Information
Central Washington University Department Secretary in Ellensburg, Washington
Job Summary Central Washington University is recruiting a Department Secretary (Secretary Senior) to join our Education, Development, Teaching & Learning (EDTL) team in Ellensburg, Washington. This role is an important member of our team as they enhance the vision for the University. The role is a campus-based position, which means you get to see the lives you are impacting. We're offering a salary, depending on experience, from $36,072 - $47,688 annually plus the awesome CWU benefits. Who we are: We are a team of individuals committed to Changing Students' Lives. No matter what job, each of us plays a part in supporting and empowering our students to fulfill their dreams. Working in higher education provides career growth and career choice. Think of a university campus like a mini city, operating across 380 acres. You'll find diverse academics, libraries, athletics and sporting events, full service and quick serve dining, conferences and events from small to large, recreation centers, housing, health services, police and public safety for the campus population of 10,000 students. Central Washington University has been named a Fulbright U.S. Scholar Program Top Producing Institution for the 2022-2023 academic year. In addition, for the seventh time in eight years, CWU is a recipient of the prestigious Higher Education Excellence in Diversity (HEED) Award from INSIGHT Into Diversity magazine. Come join us on our journey to encourage, inspire, and create spaces where all identities thrive on campus. Tour our campus in Ellensburg here. . What we offer: Our investment in you begins the day you join our team, a healthy and successful future for you is important to us. We offer medical, dental, life and disability insurance, retirement and optional savings plans, tuition assistance for you and your dependents, discounts across town, an employee assistance program for individualized counseling, and a wellness incentive program. Learn more: Benefits, Perks, and Leave. The Role: This position's primary responsibility is to provide varied and complex secretary duties and support to the department chair as well as supporting undergraduate/graduate programs within the department and maintaining budget records. This includes creating analytical reports; monitoring and maintaining grant budgets and activities; monitoring deadlines for event and activities; recording department meetings, calendaring, correspondence, records retention, ordering supplies; making travel arrangements, and answering phones and questions. All employees are expected to support CWU's commitment to diversity and to bring and support inclusion into the university environment. Job Duties Secretarial Support: - Coordinate office operations; - Independently plan, organize and prioritize work; - Resolve problems; - Establish office procedures, priorities and deadlines; - and may represent department chair in their absence. Communication: - Serve as the primary point of contact for the department: greet people, answer phones, receive inquires and respond/refer appropriately. - Create and format various documents using available tools such as Word, Excel, Publisher, PowerPoint, Adobe, Canva and other database software. - Research, collect data, organize, and prepare a variety of reports. - Screen and distribute mail and messages. - Document department schedule of courses, revise as needed with information from department chair. - Attend monthly support staff meetings as provided by the dean. - Maintain, revise, and create content for department promotion including website, social media, digital signage, and informational flyers. - Interface between Department Chairperson and CWU Web Services on significant revision. - Monitor department webforms disseminate information to appropriate parties. - Mail/ship information a