Job Information
City of Edmonds Senior Office Specialist in Edmonds, Washington
Senior Office Specialist
Print (https://www.governmentjobs.com/careers/edmondswa/jobs/newprint/4824021)
Apply
Senior Office Specialist
Salary
$5,056.00 - $6,452.00 Monthly
Location
Edmonds, WA
Job Type
Full Time - Regular
Job Number
2025-002
Department
Parks, Recreation and Cultural Services
Opening Date
02/20/2025
Closing Date
Continuous
Union Classification
AFSCME (Council 2)
Application Requirements
A completed online application and an accompanying cover letter are required to be considered for this position. An incomplete application packet will disqualify you. Applicants may attach additional information that will assist us in the review and selection process.
Social Security Notice
Regular full time and regular part time City of Edmonds employees do not participate in the Social Security program. For information on how this may affect your retirement benefit, please call Social Security or visit their website https://www.ssa.gov/planners/retire/wep-chart.html.
Description
Benefits
Questions
Description
Applications received through Friday, March 7, 2025 at 4:30 PM will receive priority first review. This position will remain opened until filled but may be closed at any time a qualified candidate is selected.
About the Position
Under general supervision performs a variety of specialized clerical and technical duties in an assigned area of the office providing information and assistance to others as required.
To view the full job description, please visit the following link: Senior Office Specialist (https://cdnsm5-hosted.civiclive.com/UserFiles/Servers/Server_16494932/File/Government/Departments/Human%20Resources/Job%20Descriptions/AFSCME/Senior%20Office%20Specialist%20FINAL.pdf)
New hires generally start between $5,056.00 and $5,573.00 per month. Placement within the position’s full wage scale is based on qualifications and professional experience. The full wage scale for this position is between $5,056.00 and $6,452.00 per month.
About the Department
The City of Edmonds Parks, Recreation & Cultural Human Department serves as the community's key resource for providing parks, recreation and aquatic programs, maintaining parks, trails, open space and recreation facilities, street and public area landscapes, supporting culture and arts tourism, economic development and enhanced quality of life for its citizens and visitors. The City owns, operates, and maintains 47 parks and open space consisting of more than 230 acres, with 20,000 square feet of flower beds and a mile of shoreline, which is all maintained by Edmonds Parks Maintenance Division.
About the City
The City of Edmonds is a beautiful community on the Puget Sound waterfront with a population of 43,420 ( MRSC, 2024 (https://mrsc.org/research-tools/washington-city-and-town-profiles) ) and is the gateway to the Olympic peninsula via the state ferry system. Edmonds provides a full range of services, including contracted fire services, police services a municipal court, a community pool, a regional performing arts facility, public works and utilities, a regional wastewater treatment facility, along with community events and services through our Parks, Recreation, and Cultural Services Department. Six department directors report directly to the Mayor and oversee approximately 279 full–time-equivalent employees.
Examples of Duties
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
Performs a variety of technical and clerical duties such as: posting records, making arithmetic computations and compiling and recording information from clearly indicated sources.
Develops, prepares and maintains computerized records, inventories lists, logs and files related to office activities, customer service and other data specific to the assignment; proofreads various written materials such as reports, letters and other materials and assure accuracy.
Performs various clerical duties including: answering telephones and greeting visitors; providing information in person or on the telephone or referring to appropriate personnel; opens, screens and routes mail.
Composes and prepares a variety of correspondence, memos, reports and other materials and proofreads materials to assure accuracy and completeness.
Receives/processes fees, applications, permits, refunds and other materials according to established procedures; communicates with accounting personnel as needed; prepares receipts and deposits as appropriate.
Provides information and services to other City departments and personnel, various outside agencies and organizations and the general public; promotes recreation classes to the public and register participants as assigned.
Provides staff support and administrative assistance to boards and committees; prepares reports, agendas, correspondence and other materials as appropriate and according to decisions and approved actions.
Schedules appointments and meetings and notifies appropriate individuals of meeting times and locations; arranges for meeting facilities as needed; prepares calendars as required.
Assists supervisor, department personnel and other clerical staff as required; participates in assignments specific to the position.
Operates office machines including: computers, copiers, calculators, and other equipment as assigned.
Minimum Qualifications
MINIMUM QUALIFICATIONS:
Education and Experience:
High School Diploma/GED Certificate supplemented by college level course work in office administration or related field and two years of office clerical experience including some public contact.
An equivalent combination of education, training and experience which allows the incumbent to successfully perform the essential functions of the position may also be considered.
Required Licenses or Certifications:
A valid Driver's License at time of hire and a driving record that is acceptable to the City's insurance requirements. Out of state candidates must obtain their WA State Driver's License within 30 days of moving to WA https://www.dol.wa.gov/driverslicense/moving.html
A criminal background check is required following a verbal offer of employment. Criminal history is not an automatic employment disqualifier. Results are reviewed on a case-by-case basis.
Supplemental Information
WORKING CONDITIONS:
Environment:
Office environment.
Constant interruptions.
Driving a vehicle to conduct work.
Physical Abilities:
Hearing, speaking or otherwise communicating to exchange information in person or on the phone.
Reading and understanding a variety of materials.
Operating a computer keyboard or other office equipment.
Sitting, standing or otherwise remaining in a stationary position for extended periods of time.
Bending at the waist, kneeling, crouching, reaching above shoulders and horizontally or otherwise positioning oneself to accomplish tasks.
Lifting/carrying or otherwise moving or transporting up to 40 lbs.
Hazards:
- Contact with potentially dissatisfied or abusive individuals.
Benefits information is available below and varies based on classification status. Regular, part time employees may be eligible for prorated benefits.
Please visit the HR Benefits Website (https://edmondswa.gov/cms/One.aspx?portalId=16495016&pageId=17263650) for more information.
01
What are your salary expectations? Please do not disclose current or prior position salary.
02
Do you currently, or will you (by start of the position), posses a valid driver's license and be able to provide a copy of your driver's abstract? [Note - A WA state driver's license is required within 30 days of hire date]
Yes
No
03
Do you have at least a High School Diploma/GED Certificate that is supplemented by college level course work in office administration or a related field?
Yes
No
No, but I have an equivalent combination of education, training and experience that will allow me to successfully perform the essential functions of this position as is demonstrated by my application.
04
Do you have at least two years of office clerical experience that includes some public contact?
Yes
No
No, but I have an equivalent combination of education, training and experience that will allow me to successfully perform the essential functions of this position as is demonstrated by my application.
Required Question
Employer
City of Edmonds
Address
121 5th Ave N Edmonds, Washington, 98020
Phone
425-775-7740
Website
http://www.edmondswa.gov